Many Voices Working for the Community
Approved May 11, 2005 Meeting Minutes
The Oak Ridge Site Specific
Advisory Board (ORSSAB) held its monthly meeting on
2Second consecutive absence
Deputy Designated Federal Official and Ex-Officios Present
Pat Halsey, Federal Coordinator, DOE-ORO
Patsy Goldberg, Environmental Protection Agency (EPA), Region 4
Joan Hughes, UT-Battelle,
One member of the public was
Mr. Mulvenon and Ms.
Campbell did a presentation on the
Part of the presentation was the showing of a video that is included with the kit. Ms. Campbell explained that the video was developed so users would have some introductory information about the kit.
After the video was shown Mr. Mulvenon continued with the remainder of the presentation.
At the conclusion of Mr.
Mulvenon’s presentation, Ms. Campbell noted that the kit will be introduced in
Ms. Campbell said the kit will be updated every six months to a year.
Mr. Mulvenon said that while
After the presentation a number of questions were asked. Following are abridged questions and answers.
Ms. Bogard – What topics do the lesson plans include and why were those particular topics chosen?
Ms. Campbell – The emphasis is on
stewardship. We started with a history of
At the end of the course, students will be able to define stewardship and what their role is in stewardship. They will know current laws and regulations, and why there is some contamination left in the ground
Ms. Hughes – I’m responsible for the
coordination of the Annual Site Environmental Report for the reservation and
I work with a group of students at
Mr. Mulvenon – We’ll make sure we work out something with you. We’ll help you.
Mr. Axelrod – I was a member of the
I refer you to Lesson 4, Section 4.1, number 1, but no examples are given of preserved data, which really goes to the heart of what stewardship information retention. At least one or two tables for high school students would be valuable to provide quantitative information. I think there is a need for a summary quantitative table as well. I find this is a major weakness of the kit that there is no quantitative data of what we are being stewards of.
Mr. Mulvenon – We keep an open file that includes all of your suggestions and suggestions of others. We noted during the presentation that we will update the kit regularly and add to it in such a way that will make it more substantive.
Mr. Myrick – At the last
Ms. James – Many science teachers are very involved in their own lesson plans and have been using them for years. How are you going to make it appealing to them so they will take whatever time is necessary away from their own lesson plans to present the kit?
Ms. Campbell – Two ways. First Becky Ashe is the director of the
science program in Knox County Schools so she would strongly encourage teachers
to use the kit. Dr. Ganguli with
Also, we have attached performance
indicators, which teachers must meet, to each lesson, so they know at what
point they are fulfilling the requirements of the State of
Deputy Designated Federal Official and Ex-Officio Comments
Mr. Adler had three comments
Construction on the
Expansion of the
· The transfer of four building at ETTP from DOE to the Community Reuse Organization of East Tennessee (CROET) is just about complete. Once the transfer is made, CROET will lease the buildings to private businesses. A lease is being worked out and a signing ceremony is expected at the end of May.
Dale Rector, TDEC, reporting
Mr. Rector responded to two action items from the April 13 meeting.
· A new radiological license is not required of the new owners of the K-31 and K-33 buildings at ETTP, unless their operations included handling radiological material.
· The state’s environmental monitoring report should be out by the end of the month. He said the report will be available on the agency’s website, on computer disc, and the information will be sent to DOE.
Mr. Rector said each month a
conference call is held among officials from TDEC, DOE,
· Fire tests are being done on 48-inch overpacks that will hold non-ANSI (American National Standards Institute) compliance cylinders. If those overpacks pass the tests then non-compliant cylinders can be shipped with Nuclear Regulatory Commission permission.
· EPA Region 5 has a problem with PCBs being stored in its region. Mr. Rector said that problem must be solved or PCBs must be removed from the surface of the cylinders.
· At the April 13 Board meeting, a question was raised about improper spacing between trucks carrying the cylinders. Mr. Rector said that issue has been addressed and trucks are maintaining proper spacing.
Mr. Mulvenon asked if
removing the weir is partial compensation for loss of wetlands what the remaining
payment would be. Mr. Rector said it
would be building new wetlands by constructing culverts a little higher on the
uphill side of the
Ms. Reagan asked if credits could be bought in the wetland bank or if the area would have to be mitigated. He said wetlands would come from additional acreage that was gained through remediation of the Interim Holding Pond and possibly more. But he said he thought that area should not be counted toward compensation of loss of wetlands along the road. He said compensation should come from wetlands restoration and removal of the weir.
Mr. Adams asked if there
were plans for hardwood reforestation along the
Mr. Axelrod read a statement to the Board (Attachment 2) regarding his recommendation for a 300 giga-watt nuclear power plant. He also favors nuclear fuel reprocessing. Mr. Axelrod distributed a copy of a full-age advertisement (Attachment 3) he plans to run in the May 30 Oak Ridger outlining his platform as a presidential candidate. He also distributed his thoughts on responsibilities of DOE as principal steward of the Oak Ridge Reservation after Dec. 31, 2008 when cleanup operations are complete (Attachment 4).
Announcements and Other Board Business
The next Board meeting will
be Wednesday, June 8, at the
Mr. Adler introduced Mr. Olson and Ms. James as two new Board members. Ms. James and Ms. Justice, who was not present, are new student representatives to the Board.
The minutes of the
The agenda was approved with three additions.
Mr. Kennerly moved to table until the June meeting the second reading and vote on the Proposed Change to ORSSAB Bylaws Article III.B, “Terms of Board Service.” The motion carried.
The Board approved the Comments on the Public Health Assessment for the Toxic Substances Control Act Incinerator (Attachment 5).
A letter was distributed
from Jean Sulc, Chair of the Savannah River Site Citizens Advisory Board, sent
on behalf of all nine SSABs to Charles Anderson, DOE Principal Deputy Assistant
The FY 2004 Annual Report was distributed (Attachment 7).
Board Finance – No report
Mr. Mulvenon noted the committee:
Is working on completing the ORSSAB exhibit at the
· Is making plans to participate in the Secret City Festival June 17 and 18 and the Y-12 Safety Expo on June 22
· Is making plans for the ORSSAB 10th anniversary celebration
· Reviewed the editorial plan for the Advocate newsletter
Mr. Mulvenon requested help from the Board membership to participate in the Secret City Festival and Y-12 Safety Expo.
Mr. Adams said he did a run-through
of the presentation he will make at the Decontamination, Decommission, and
Reutilization Conference in
The committee decided to delay a request to DOE to determine the feasibility of a three-point coordination system to track records until the committee heard a presentation by DOE’s Cathy Marciante on records management and tracking.
Mr. Adams reported he made a
presentation on stewardship to students at
Executive – Mr. Trammell referred members to the Executive Committee meeting minutes.
He noted a draft letter that
came out of the SSAB Chairs’ Meeting held in
Mr. Trammell said he plans to sign the letter as Chair of the ORSSAB. There were no objections from the Board members.
The first item will be the August planning meeting. One issue related to the meeting is the date. Input is needed to determine the best date, either August 6 or August 13.
The committee will also consider three other topics:
Additions to the Agenda
Review of Bylaws - Ms.
Bogard led the Board through a review of all the major revisions to the Bylaws
She distributed a revised set of Bylaws to replace the set included in the Board members’ packets (Attachment 10). She also distributed an explanation of the major revisions (Attachment 11).
After going through the review she encouraged members to read the proposed bylaws and the current bylaws after the meeting and note the differences. The revised bylaws will be voted on at the June meeting.
No objections were raised on the proposed changes.
Travel Reimbursement - Mr. Kennerly reported on some problems members had experienced with travel reimbursement. He said people had been required to pay for travel expenses and had not been reimbursed in a timely manner. He said he learned from the DOE chief financial officer that expenses incurred by travelers before the trip, for example conference registrations, can be reimbursed immediately. But he said that did not happen in his case recently.
He also learned that expense receipts can be turned in immediately on return from a trip and the traveler can promise to file a trip report at a later date. He delayed turning in receipts until he finished his trip report, because he didn’t believe he would be reimbursed until the trip report was filed.
He said reimbursements for recent travel were also delayed because of a change in accounting systems by DOE. Ms. Halsey expressed regret for the delay and said it should not have taken so long to reimburse the travelers.
Nominating Committee - Mr.
Trammell requested volunteers for a nominating committee for election of FY
2006 officers. Mr. Adams, Mr.
Report on Presentation at the Knoxville Technical Society – Mr.
Mr. Kennerly moved to postpone the second reading of
proposed bylaws change. Mr. Mulvenon
seconded, and the motion was approved
with one abstention (Mr.
Mr. Adams moved to approve the minutes. Mr. Million seconded, and the motion carried unanimously.
Mr. Mulvenon moved to approve the Comments on the Public Health Assessment for the Toxic Substances Control Act Incinerator. Mr. Myrick seconded and motion carried unanimously.
The meeting adjourned at
Attachments (11) to these minutes are available on request from the ORSSAB support office.