Many Voices Working for the Community
The Oak Ridge Site Specific
Advisory Board (OR
Bob McLeod, Vice chair
Kerry Trammell, Chair
2Second consecutive absence
Deputy Designated Federal Official and Ex-Officios Present
Dave Adler, Ex Officio, DOE-Oak Ridge Offices (DOE-ORO)
Pat Halsey, Federal Coordinator, DOE-ORO
Steve McCracken, Deputy Designated Federal Official
Jeff Crane, on behalf of Connie Jones, Ex Officio, Environmental Protection Agency (EPA)
Jeannie Brandstetter, Spectrum
Paul Clay, Bechtel Jacobs Company (BJC)
Mike Hughes, BJC
Pete Osborne, Spectrum
Eighteen members of the public attended the meeting.
Mike Hughes, president of
Bechtel Jacobs Company LLC, provided the Board with an update (Attachment 1) on
According to Mr. Hughes, Project Planning and Execution have been revised to ensure they are consistent with the scope and mission of Accelerated Cleanup. The company is “challenging everything,” including:
· Execution strategy
· Organization and staffing
· Skill mix
· Risk and opportunities
· Cost and schedule
They have also analyzed scopes of work to determine the best approach:
· Site-wide subcontracts
· Stand-alone subcontracts
· Construction management
After Mr. Hughes presentation, Mr. McCracken discussed the major areas on which he believes focus should be maintained:
· Legacy Waste – DOE is monitoring BJC with traditional cost and performance indexes and in volume of material moved. The bulk of the work is going well. There are some small waste streams for which no treatment technology exists, but Volatile Thermal Disorption might be an option.
· ETTP Closure/Balance of Reservation – Schedule and cost performance is currently hard to judge, with the project in the “flat part of the spending curve.” Heavy focus is being maintained on safety because the work being done (EX: operating heavy equipment while wearing respirators) creates potential for workers to get hurt.
1. Doing Waste Handling Plans at the “ground level” has aided in getting more work done more quickly.
Cylinder shipments have not
progressed as was hoped, but the state of
3. A responsiveness summary to comments received on the Proposed Plan for the Zone 2 ROD at ETTP is being compiled.
There is a public meeting to
He closed by assuring Board members that although DOE and BJC are working to accelerate cleanup, they will not let those plans “leave behind those people or groups who have a stake or interest in the cleanup.”
After the presentation, there was a question and answer period. One of the issues raised was whether we would fill up the CERCLA Waste Facility too quickly. The BJC contract requires them to leave 300,000 cubic yards free out of the total 1.7 million cubic yards capacity. DOE will place close attention to this because the capacity of the Waste Facility cannot be expanded without crossing a creek, which would be difficult to do.
Mr. Myrick asked about waste transition issues at Oak Ridge National Laboratory and Y-12, saying it was a topic he is interested in learning more about.
Deputy Designated Federal Official and Ex-Officio Comments
Mr. McCracken introduced new
Board members Steve Dixon and
Mr. Adler made a series of announcements:
There will be a
A day-long meeting of the concerned parties will meet to discuss
Historic Preservation beginning at Nov. 18 in the
· DOE expects to issue its D1 ROD containing the Responsiveness Summary to the comments from the public for Zone 2 on Dec. 17
Mr. Crane announced that a series of changes have been made to Appendix E of the FFA. (Attachment 2)
He said the milestones for
FY 2005-2007 are in good order. He also noted the new branch chief for DOE EPA
Region 4, Ken LaPierre, has visited
Mr. Owsley had no announcements, but offered to respond to Board member questions.
Terry Cothron of the
Environmental Compliance Group at BWXT Y-12, announced that at Y-12
buildings are being taken down and others being constructed. A priority is
getting new office space and in an effort to model work after that done at
ORNL, the organization has been working with EPA for six months to gain a Convenant Deferral Request to allow actual transfer of two
parcels of land to a private developer. Under CERCLA 128, a 30-day public
comment period is required and notice of that will appear in the Friday, Nov.
12 Oak Ridger and the Saturday, Nov. 13
Ms. Hill asked about the cemetery near Y-12 and its disposition. Mr. Cothron said this project does not impact it, but he took her contact information with the intention of locating a contact person for her.
Announcements and Other Board Business
The agenda was approved without change.
next Board meeting will be
The minutes of the
Board Finance - Mr. Mosby reported that the Board Finance Committee has continued to discuss the FY 05 budget has been reduced from $450,000 to approximately $350,000. The biggest cut will be to the facilitation and technical support. The committee’s next meeting is Nov. 30.
Environmental Management – Mr. Mulvenon reported
that the Environmental Management Committee had heard a presentation from Jason
Darby on the Oak Ridge Reservation Ecological Strategy. He reported that the
Q&A table will also be omitted from the
Mr. Trammell noted that Mr.
Darby’s ecological and monitoring strategy and Risk-Based End States (RBES)
were in conflict. Mr. McCracken noted that Acting Assistant Secretary for
Public Outreach - Mr. Mulvenon advised
Board members to review the Public Outreach minutes of Oct. 26. The committee
has overseen several projects recently including the publication and
distribution of The Advocate newsletter and continued work on the display for
Mr. Osborne said the Board meeting will be televised on Oak Ridge Cable Channel 12 Monday, Nov. 22 at
Work on the
Mr. Adams also reported on
the activities of the
Mr. Smith reported on his
trip to the RBES meeting Oct. 7-8 in
Executive - Mr. Trammell reported
that the previous committee meeting had focused on the historic preservation
meeting on Nov. 18 and the haul road meeting on Nov. 15. They also discussed December’s
Board meeting topic – the David Witherspoon Inc. site. He said there are plans for the committee to discuss
an additional topic for the December Board meeting. He noted that meeting
visitors are being asked to wear nametags. Members also discussed the
importance of capturing the work of the
The committee’s plan includes putting proposed changes before the Board each month as they are reviewed so that when the full set of changes is ready to propose, the Board will be familiar with the material.
At Mr. Myrick’s request, she agreed to address voting requirements in the December “minute.”
She also alerted members to the presence of the FY 2005 Work Plan for the Board, which consists of the committees’ work plan that were formulated beginning at the annual retreat in August.
The next committee meeting is Wednesday, Nov. 17. At that meeting, the committee will cover the first two articles and the definitions. She said the committee is working from a draft that was marked-up about a year ago. They also plan to discuss orientation materials for new members. She encouraged newer members to attend and lend input on that topic.
She asked members who
consider themselves members of the committee to be identified and urged members
with concerns about the bylaws to attend committee meetings. Two Board members
who were identified by staff as committee members at the outset of FY 05 –
Ms. Halsey made several short announcements:
The membership count is at 18, with one appointment still held up in
· Jake Alexander turned in his resignation. His new position with ORAU requires too much travel to effectively participate.
· James Miller has been appointed and accepted. He will be the Board’s 19th member.
The LUCIP for
· Mr. Osborne is trying to schedule a tour for new members
· She has received unofficial word that Sandra Waisley will be moving to another position at DOE-HQ. Her replacement is said to be Mark Frei.
Public Comment Period
There were no public comments.
The meeting adjourned at
Mr. Mulvenon moved to approve the draft minutes of the Oct. 13 Board meeting with one editing change. Mr. Myrick seconded the motion, and it was unanimously approved by a voice vote.
(3) to these minutes are available on request from the OR