Many Voices Working for the Community
The Oak Ridge Site Specific Advisory
Board (ORSSAB) held its monthly meeting on
Donna Campbell, Secretary
David Mosby, Chair,
Norman Mulvenon Vice Chair
Deputy Designated Federal Official and Ex-Officios Present
Gerald Boyd, DOE-Oak Ridge Offices
(DOE-ORO), Deputy Designated Federal Official
Pat Halsey, DOE-ORO
Jay Bassett, EPA
Sheree Black, Bechtel Jacobs Company LLC (BJC)
Jim McBrayer, BJC
Pete Osborne, BJC
Bob Sleeman, DOE-ORO
Seven members of the public attended the meeting.
Mr. Bob Sleeman, Leader of the DOE-ORO Environmental Services Group, gave an overview of the DOE-ORO life cycle baseline process. A copy of Mr. Sleeman=s presentation is included as Attachment 1.
Mr. Sleeman explained the federal government/DOE budgeting process and the typical three-year budget cycle. Funding for the Environmental Management (EM) Program is not interchangeable among sites, and balancing appropriations with scope is critical.
The life cycle baseline process is an
integrated plan to direct the EM mission towards completion. It contains scope of work,
schedule, and budget. It also provides detailed information in support of the Performance
Management Plan (PMP) and is a management tool for planning, subcontracting, budget
submittals, and enforceable milestones. Details on the FY 2003 life cycle baseline will be
discussed at a public meeting beginning at on September 26 at the
After the presentation, the following questions were asked by members of the Board and the public, and the following responses were given by Mr. Sleeman.
Risk, mortgage reduction, and sequencing, in that order.
Ms. Hill: Will the events of last September 11 have a bearing on appropriations from Congress?
Right now no. Indications from both the Senate and House of
Representatives are that the extra $105M for
Mr. Mulvenon: I understand that M&EC Corporation has invested a lot of money in the building its leasing at the East Tennessee Technology Park (ETTP). The lease extends until 2008, but accelerated cleanup plans are for decontamination and decommissioning of the building in 2006. Will that be a common problem with leases that have been issued by the Community Reuse Organization of East Tennessee (CROET)? Im also concerned about plans for centrifuge development by the U.S. Energy Corporation (USEC).
M&EC is the only lessee thats a major concern, but they have the option of having title to building transferred to them if theyre willing to assume liability for its cleanup.
Regarding the USEC lease, Mr. Boyd responded that the lease extends until 2006. The building could be used past that date, but unless other arrangements are made by USEC, the building will be turned back to DOE.
Mr. Gibson: A number of small companies with leases at ETTP are spending a lot of time in meetings with BJC and DOE, which takes away from their ability to perform work.
Mr. Boyd responded that DOE is trying to address the issue by working with CROET to figure out what to do about current tenants. CROETS plan is to turn building titles over to lessees or to give the buildings back to DOE. Some buildings are problematic, but DOE is working with lessees to find other buildings for them, if necessary.
Mr. Gibson: Regarding integration of the EM Program with Y-12 and Oak Ridge National Laboratory (ORNL) modernization plans, does accelerated cleanup mean that these entities will have to do things differently regarding infrastructure reduction?
No, were working with them to integrate EM activities.
Mr. Gibson: What about buildings that they thought theyd be able to turn over to EM but now cant?
That will be a DOE-Headquarters (DOE-HQ) decision. The plan is to finish the work in the program now before addressing new work.
Mr. Kennerly: There are enormous tasks to be done, for instance the Alpha 4 building. Will it complicate later projects if these tasks arent finished by the projected 2015 deadline?
Modernization plans arent final, so were not sure when buildings will come down in the future. Mr. Boyd added that EM has spent significant amounts of money in the past on surveillance and maintenance activities, and these costs must be reduced to expedite cleanup. High-risk, high-mortgage-cost facilities need to be taken down. Sequencing is therefore crucial.
Ms. Hill: Why would cleanup activities at the David Witherspoon site take precedence over some at the Oak Ridge Reservation?
Because of public access issues. Fences at the reservation keep the public from possible exposure, but at the Witherspoon site people live very close to the contaminated area.
Ms. Hill: Is the baseline open for changes later on?
The baseline is locked in to a degree but can be changed by a formalized change control process. Mr. Boyd must sign off on any changes.
Mr. Bob Peele: Transferring a title is problematic if theres any contamination left in the building. New sources of contamination found after a title change are still DOEs responsibility.
Truly unknown sources are still DOE responsibility under CERCLA. However, most leased buildings are fairly clean, so were not anticipating many problems.
Mr. Adams: Is there a specific opportunity for the SSAB to
provide any service in dealing with community relations regarding the Witherspoon site in
a city (
Mr. Sleeman, noting that
the state has primary authority over cleanup at the site, deferred comment to Mr. Owsley.
Mr. Owsley remarked that DOE is only one of several responsible parties at the
Witherspoon site. ORSSAB may wish to discuss with
Mr. Adams: Is there any question who will pay for that cleanup?
DOE will pay for it, and the U.S. Justice Department will pursue other principal responsible parties for compensation.
Deputy Designated Federal Official and Ex-Officio Comments
Mr. Boyd welcomed new Board member Colin Loring and new student representative David Johnson.
Mr. Boyd made four announcements:
The PMP has gone to the Office of Management and Budget and will be used by that Office to
evaluate allocation of FY 2003 funds. The 2003 Budget has not been set yet, and whether it
will be finalized by the start of the fiscal year (October 1) is uncertain.
$ A contract strategy document for accelerating cleanup is in progress. It should be finished next week and will be sent to Jessie Roberson for approval.
· Reorganization of DOE-ORO is expected to take place in the next two to three months. This will have a flow-down effect on EM, which will allow it to organize around closure projects. BJC is already restructuring in this manner. The companys new organization will be approved by DOE soon.
The life cycle baseline and
Comprehensive Waste Disposition Plan will both be finished soon. Regulatory agency
personnel have been in
Mr. Gibson asked Mr. Boyd to comment on
the proposed withdrawal of management responsibility for
Mr. Adams asked Mr. Boyd to give his thoughts on whether aspects of the proposed ORO reorganization should be reconsidered. Mr. Boyd replied that no final decision has been made yet and that discussions are taking place with affected parties, including Representative Wamp.
Ms. Halsey discussed two topics:
$ Preparations for the fall SSAB Chairs Meeting are well underway.
Meeting packages have been mailed out to all ORSSAB members. Sign-up sheets are due to Pete Osborne by close of business September 13.
So far, about 50 participants have registered from SSABs around the complex and DOE-HQ.
Jessie Roberson has been invited to
attend but has not yet committed. A video hook-up with her at the
Kerry Trammell has offered the services of his band at the Thursday night reception, which will be held from to at the Riverside Tavern. WESKEM is sponsoring the event. BJC is sponsoring the entertainment.
A tour of the Oak Ridge Reservation will take place in conjunction with the Chairs Meeting. New Board members and students may want to wait and participate in a more detailed tour being planned just for them.
The Chairs Meeting is open to the public and will be advertised. ORSSAB members may address the group during one of the public comment periods: Friday at and Saturday at .
All documents archived at the DOE
Information Center that were given a classification review prior to May 30, 2002, will now
have to receive an additional review for security issues related to dissemination of maps
that could be used by terrorists to target DOE facilities. To allow ORSSAB members
unrestricted access to these documents, a list of those members will be maintained at the
Ms. Jones introduced Tiki Whitfield, a Public Outreach Coordinator with EPA, and Jay Bassett, Chief of the EPA DOE Section. Mr. Bassett announced that he plans to attend next months ORSSAB meeting and that he will attend future ORSSAB meetings every few months.
Ms. Jones announced that a draft report
on EPA sampling in the Scarboro Community will be issued for public comment in the next
few weeks. EPA is scheduling public meetings at various
Mr. Pardue, a former ORSSAB member, voiced support for the proposed reorganization of DOE-ORO, as long as a strong site managers position can still effectively be used to bring cohesion to the various site programs activities when necessary. Mr. Pardue asked Mr. Boyd to comment on the reorganization, and Mr. Boyd responded that he believes the plan, with modifications that will likely come, can accomplish the twin objectives of streamlining reporting relationships between the site and DOE-HQ and maintaining cohesion among site programs.
Ms. Pat Rush, a former ORSSAB member,
added support to Mr. Pardues comments, reasoning that reorganization may help keep
the focus of EM and budgeting on
Announcements and Other Board Business
The next Board meeting will be
Wednesday, October 9, at the
Mr. Mosby presented Mr. Gibson with a plaque of appreciation for his service as ORSSAB Chair during FYs 2001 and 2002.
Minutes of the August 2 and 3, 2002, Board meeting were approved without change.
The Board approved comments on the
DOE-HQ Long-Term Stewardship Strategic Plan,
Predecisional Draft Version 2.0, dated
The Board approved a draft letter to DOE-Oak Ridge, Reorganization of DOE Oak Ridge Site Office (Attachment 3), as amended during the meeting to combine paragraphs one and three and eliminate paragraph two.
Mr. Mulvenon presented the first reading of a proposed change to Bylaws Article VII.C.5, Composition of Standing Committees, to allow members of the public to participate in ORSSAB standing committee business on a voting basis. Following debate, the Board agreed to table discussion until the proposed change had received a second reading (as dictated by ORSSAB Bylaws) at the October 9 Board meeting.
Mr. Trammell reported on recent activities of the Environmental Restoration Committee. The date of the next committee meeting has been changed from September 19 to September 16. Jason Darby from DOE-ORO will discuss the Water Resources Restoration Program.
Mr. Gibson reported on recent
activities of the Waste Management Committee. The next committee meeting will be held on
September 18. The agenda will focus on the TSCA Incinerator, remote-handled transuranic
waste, and cumulative impacts of waste loading to the reservation. He and Mr. Mulvenon
recently attended a Class 3 permit modification meeting for M&EC Corporation, held in
anticipation of the companys receiving increased waste volumes from accelerated
cleanup activities. The Waste Management Committee will serve as the lead for
participation in the upcoming transuranic waste workshop in
Mr. Mosby reported on recent activities
of the Executive Committee. He discussed the draft FY 2003 annual work plan tracking chart
that he had asked staff to prepare to track progress on committee work plans. The tracking
chart will be reviewed at the monthly
Mr. Mulvenon announced that the next meeting of the Board Process Committee will take place sometime before the October 9 Board meeting. The committees membership has not been established for FY 2003, so Board members who are interested in participating on the committee should express their interest to staff as soon as possible.
Mr. Osborne presented the draft FY 2003 Public Outreach Plan. Letters have gone out to several organizations requesting an opportunity at one of their meetings for ORSSAB to make a presentation. The next issue of the Advocate newsletter and a news release on new members are in development. Delores Kopp has tentatively agreed to provide presentation training to interested ORSSAB members sometime after September. Ms. Campbell made a presentation about ORSSAB at Foster Wheeler Environmental Corporation on August 22
The meeting adjourned at
Ms. Campbell moved to approve the minutes of the August 2-3, 2002, Board meeting. Mr. Million seconded the motion, and the motion was unanimously approved.
Mr. Mulvenon moved to approve comments
on the DOE-HQ Long-Term Stewardship Strategic Plan,
Predecisional Draft Version 2.0, dated
Mr. Mulvenon moved to approve the draft letter to DOE-Oak Ridge, Reorganization of DOE Oak Ridge Site Office. Mr. Adams moved to amend the letter (as proposed by Mr. Kennerly) to combine paragraphs one and three and eliminate paragraph two. Mr. Gibson seconded the motion to amend, and the amendment was approved by a vote of 18 in favor, 1 abstention. The amended motion was unanimously approved.
Mr. Alexander moved to table discussion on the first reading of the proposed change to ORSSAB Bylaws Article VII.C.5 until the second reading at the October 9 Board meeting. Mr. Gibson seconded the motion, and the motion was approved by a vote of 18 in favor, 1 opposed.
Donna L. Campbell, Secretary
Attachments (4) to these minutes are available upon request from the ORSSAB support office.