Many Voices Working for the Community
Approved May 14, 2003, Meeting Minutes
The Oak Ridge Site Specific Advisory Board (ORSSAB) held its monthly meeting on Wednesday, May 14, 2003, at the DOE Information Center in Oak Ridge, beginning at 6:00 p.m. A video tape recording of the meeting was made and may be viewed by calling the ORSSAB support office at 865-576-1590.
Donna Campbell, Secretary
David Mosby, Chair,
Norman Mulvenon, Vice Chair
2Second consecutive absence
Deputy Designated Federal Official and Ex-Officios Present
Dave Adler, Ex Officio, DOE-Oak Ridge
Gerald Boyd, Deputy Designated Federal Officer, DOE-ORO
Pat Halsey, Federal Coordinator, DOE-ORO
Connie Jones, Ex Officio, Environmental Protection Agency (EPA)
John Owsley, Ex
Jeannie Brandstetter, Bechtel Jacobs
Company LLC (BJC)
Dennis Hill, BJC
David Hutchins, DOE-ORO
Jim McBrayer, BJC
Pete Osborne, BJC
Paul Charp, Agency for Toxic Substances and Disease Registry (ATSDR)
Jack Hanley, ATSDR
Twenty-two members of the public attended the meeting.
Mr. David Hutchins, Manager of the
Depleted Uranium Hexafluoride (UF6) Cylinder Program at the East Tennessee
Technology Park (ETTP), gave a review of the plans for shipping cylinders in storage at
ETTP to DOEs
Enrichment activities at ETTP (formerly the K-25 Site) ceased a number of years ago, so the population of cylinders on site is not increasing. Current cylinder activities include routine inspections, maintenance and repairs, if necessary, in preparation of staging for ultimate removal.
DOE entered into Consent Order 97-0378
with TDEC, which requires that (1) all full cylinders be shipped offsite by
A contract has been awarded to Uranium
Disposition Services LLC (UDS) for construction and operation of UF6 conversion
After the presentation, the following questions were asked by members of the Board and the public, and the following responses were given by Mr. Hutchins, except as noted.
Mr. Adams - We saw some cylinders on trucks. Is there ever any consideration given for covering or disguising them for security purposes? They might be a sociological lightning rod right now.
There has been some discussion internally and with emergency management agencies tasked with emergency response/preparedness/planning. Weve given some consideration to using tarps, but if there is an incident they want to be able to identify what they are dealing with. They do not want us to obscure what is underneath, and it is incumbent on us to take their viewpoints into consideration.
Mr. Kopp Has there been any thought to shipping by barge as opposed to truck for empty and ANSI (American National Standards Institute) -compliant cylinders?
Was proximity to water an issue?
There was passing consideration in the
National Environmental Policy Act (NEPA) analysis to ship by barge and by air. Air was
discounted pretty quickly. In the case of barge, useful facilities in
I dont know if that was ever a
consideration. Theres just not a clear pathway all the way to
For the full cylinders well ship only one cylinder per trailer.
When are you going to ship, in summer or winter? Shipping in 100-degree weather could be hazardous, particularly if theres an accident and those valves hit something and snap off.
Cylinders being moved as part of this plan are the youngest on the reservation. They are not pristine, but they are not severely corroded. They are compliant with DOE and ANSI standards.
Plans are to ship year-round. Some cylinders have internal pressure, some do not, but that will be validated by cold-pressure testing prior to shipment. The valve concern is the very reason they put valve covers on prior to shipment.
Mr. Boyd noted that the cylinders are being inspected on a regular basis. Painting and maintenance activities are continuous, and problems in the cylinder yards are dealt with routinely.
Mr. McLeod How do you make sure youve got responsible drivers? Is there minimum experience required?
They will be a minimum of 25 years old, they will have Hazardous Materials Transportation Endorsement and they will have had radioactive materials training. They must have a safe driving record and no criminal record. A list of drivers will be developed and will be shared with the state, public safety and state police personnel, who will conduct criminal checks. If any of these issues are in question, a driver will be eliminated from the pool.
Mr. Trammell How many shipments will be made?
Because of the resources, youre not sure of the timeframe for the shipments?
Can you anticipate what type of
shipment would be required for non-compliant cylinders? Will they be placed in overpacks?
Can you put into perspective an incident in which a cylinder is breached and compare that to a gasoline tanker breach?
There are 1,700 full cylinders, so
thats 1,700 shipments. There are 1,025 partials, heels and non-DU cylinders, which
can be shipped several to a truck, so thats approximately 1,800-1,900 shipments. The
500 or so empties will probably go to the Nevada Test Site, but they could go to
Plans are to ship roughly 3,300 between
now and mid-2005. The rest will become the responsibility of UDS and will be shipped
between 2005 and 2007.
UDS is examining the issue. Exemptions
from overpacks may be sought for some of the cylinders, but non-compliant cylinders will
The Department of Transportation (DOT) has set initial isolation distances (for emergency responders) and, in the event of a fire, how to increase that distance. For UF6, the initial distance is 100 meters. In the even of a fire, it becomes 330 meters, or about 1,000 feet. For chlorine and gasoline the initial standoff distance is about 300 meters, and it becomes 800 in the event of a fire. For propane, the initial standoff distance is half a mile. In the event of a fire, it becomes a mile.
Mr. Trammell What about dealing with the gas by-product that would be released in a fire?
How dangerous is the plume?
Obviously, you dont put water on
it because thats going to create reaction products. The way that you deal with any
material in that regard is you isolate and evacuate to remove yourself from the downwind
path. Its the same approach that was taken with the fuming sulfuric acid spill in
Its hazardous, but its impossible to say exactly without knowing the concentration level and the duration of exposure.
Susan Gawarecki (Local Oversight Committee) - What companies formed UDS?
In looking at your rationale of trucking versus rail, what was missing was relative risk and cost. How did those figure into decision-making?
Congestion on I-40 and I-75 in the middle of the construction season can be a concern. Has that been taken into account in routing shipments?
I understand that the environmental
impact statement for construction of
Its my understanding there was a
Record of Decision in this case that also specified shipment to
Its made up of Burns and Roe, Duratek Federal Services and Framatome ANP.
Generally speaking, truck shipments
have a higher probability of occurrence, but rail accidents have higher consequences. A
rail car could carry multiple cylinders and you have to make assumptions that there is
potential for multiple releases. Shipment by trucks with dedicated trailers is more
cost-effective than rail.
Those factors were taken into consideration by state emergency management agencies. One thing shipment by truck does allow you is greater potential selection of routes than rail. With general rail you have no control of routing and could go through most heavily populated part of town. A dedicated train might minimize some of the time cylinders would be in a marshalling area, but at the same time, you are carrying many cylinders.
In part, the purpose of NEPA analyses
and documentation is to bound options so the selected option fits within the parameters
analyzed. Its not our intent at this time to pursue shipment of these cylinders to
I dont believe that that the
Record of Decision would have called out
Ms. Gawarecki - So theres
actually no final decision on this, but everybodys assuming theyre going to
You mention youve been working with state regulators and emergency management agencies for some time. Are local authorities included in long-term planning?
Is there a realistic opportunity for the county executives or the mayor to ask for a change in the plan?
Will there be an escort?
Is Tennessee Emergency Management Agency handling all of the notification for local emergency responders?
Will DOE communicate to local emergency personnel with whom it has mutual aid agreements?
You mentioned 1,000 partials and empties that would be go in about 80 shipments. Are these the much smaller sized cylinders?
Thats reasonably accurate. There
are some issues to be worked out with the state of
We have not had specific discussions with local authorities yet. Our intent to communicate plans to them and solicit comments and thats part of the reason for the dissemination of the current plan.
These are low-specific-activity shipments, and routed are non-DOT controlled. Because of that, the carrier has the right to choose whichever route they wish. We have tried to address the comments of the authorities within the state who have responsibilities relative to these shipments and weve done that through the transportation plan and training of their emergency response people.
Mr. Boyd added that there are many
communities between here and Portsmouth, Ohio, and theyve been equal partners in
developing the plan, providing the training and assuring that emergency first responders
will get the necessary training. In addition, he speaks regularly with the Anderson and
Roane county executives and the mayor of
Theres nothing in the plan to provide that.
They are tasked with providing that
information through their area coordinators to local agencies and first responders.
No. We will notify emergency management
agencies and TDEC.
This includes smaller cylinders and some partially filled larger ones.
Mr. Trammell Has there ever been a procedure to talk to local government?
Mr. Boyd replied that in these cases the state has to help DOE decide what is the best thing to do.
Mr. Adams Will these shipments be done as part of a caravan?
We are evaluating that, but its not part of the current plan.
Deputy Designated Federal Officer (DDFO) and Ex-Officio Comments.
Mr. Boyd announced that this meeting
would be his last as the ORSSAB DDFO. Replacing him in that position will be Steve
McCracken, who is the newly appointed Assistant Manager for EM at
Mr. Boyd also informed the Board the
contracts for work in
Mr. Adler announced that two Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) documents that will be coming out for review and comment. The first Engineering Evaluation/Cost Analysis is the document that evaluates options for disposition of outdoor legacy waste at ETTP. The second is the Action Memorandum which concerns the remainder of the buildings that will be taken down at ETTP.
Mr. Owsley informed the Board that both TDEC and the Tennessee Emergency Management Agency have been involved in the development of the Transportation Plan and accepted the preferred and alternate routes for the depleted UF6 cylinder shipments. He apologized on behalf of TDEC for providing misinformation to the public concerning the transportation routes for the DUF6 cylinders.
Mr. Owsley also addressed the issue of
potential flooding at the CERCLA Landfill in
Ms. Jones announced the release of the
final September 2001 Sampling Report for the Scarboro (
Jack Hanley and Paul Charp of the Agency for Toxic Substances and Disease Registry gave a presentation on the agencys recently completed public health assessment and evaluation of uranium releases (1944-1995) from the Oak Ridge Y-12 National Security Complex. The presentation focused on exposure of the Scarboro community, which was selected as a reference location to estimate concentrations of uranium in the air, surface water and soil in an established community in close proximity to the Oak Ridge Reservation. Scarboro residents would have received the highest exposure from past Y-12 uranium releases and were most suitable for screening. ATSDR did not determine any harmful effects among Scarboro residents from radioactive or chemical exposure to uranium in past releases, and concludes there is no further need of studies or tests at this point.
The public comment period for the document, which is
available in the correspondence file in the SSAB office and at the
Announcements and Other Board Business
The next Board meeting will be
Mr. Mosby introduced Barbara Kosny of
Minutes of the
Lacking a quorum to approve recommendations, the Board elected to table until June agenda items VII.B and VII.C, Draft Recommendations: ORSSAB Endorsement of the City of Oak Ridges Application for Renewed Annual Assistance Payments Pursuant to the Atomic Energy Act of 1954 and Recommendation Concerning the DOE Action Memorandum for the Corehole 8 Plume Source (Tank W-1A) Removal Action at Oak Ridge National Laboratory.
The Board approved the first reading of proposed changes to ORSSAB Bylaws regarding approval of recommendations, comments and letters, with one change. The change is to omit for DOE from Special Rules of Order I.D.8. The amended changes will receive a second reading at the June Board meeting.
The Board voted to hold the FY 2004 Annual Planning Retreat on Saturday, August 2. Mr. Mosby, as chairman, ruled the vote was invalid.
Mr. Trammell reported that the April 17 meeting of the Environmental Restoration Committee included a presentation by Jason Darby on groundwater strategies. The next committee meeting is May 22.
Mr. Million reported that the Stewardship Committee had received a briefing from Bechtel Jacobs on long-term stewardship at its April meeting. They also discussed a memo received by Dick Berry on which they plan to expand at their May 20 meeting.
Mr. Mosby reported that the Executive Committee met with Charles Washington on May 12 to address travel and budget issues. As a result, the Executive Committee will discuss formation of an ad hoc budget committee at its May 29 meeting to look into budget issues and executive and administrative planning.
Mr. Osborne made several announcements:
§ Charles Washington and Steve Kopp will meet with Sen. Lamar Alexanders field representative on June 3.
§ The League of Women Voters presentation has been postponed until fall.
§ A news release is in development on retiring and new student representatives.
§ The annual report has been distributed.
§ An editorial plan for the next Advocate newsletter is in development.
The May 14
meeting will be broadcast on
Mr. Mulvenon reported that the Board Process Committee met May 6 to discuss proposed changes to ORSSAB Bylaws. The Board entered into the discussion to differentiate the number of votes required to conduct normal business (simple majority) and the number required to approve recommendations and advice (two-thirds) delivered to DOE and/or other agencies. The committee also discussed the August Board retreat, which its members recommend be scheduled for Friday, Aug. 1, as opposed to Saturday, Aug. 2. The next Board Process Committee meeting will be May 19. Agenda items include establishing an agenda for the retreat.
Mr. Mulvenon reported on a meeting he
Mr. Mosby reminded Board members that a nominating committee will be empanelled in June to choose a slate of officers for next year.
Ms. Halsey made several announcements:
§ The membership package for three new members to replace Jeanne Bonner, Steve Kopp and Charles Washington has been sent to DOE Headquarters. In addition, 11 reappointment notifications and conflict of interest letters have also been submitted.
§ Jeannie Brandstetter has joined the SSAB support office to replace Sheree Black. Ms. Brandstetter has extensive publications experience and previously worked with the Paducah Citizens Advisory Board.
fact sheets have been recently updated and are available at the
The meeting adjourned at
Mr. Alexander moved to table agenda items VII.B and VII.C until the June meeting. Mr. Mulvenon seconded. The motion was approved by a vote of 13 in favor, 1 abstention.
Ms. Campbell moved to approve the
Mr. Mulvenon moved to approve the first reading of proposed changes to ORSSAB Bylaws regarding approval of recommendations, comments and letters, as amended during the meeting. The motion was approved by a vote of 10 in favor, 1 opposed (Mr.
Mr. Mulvenon moved to hold the FY 2004 Board retreat on
Mr. McLeod moved to hold the FY 2004 Board retreat on
Donna L. Campbell, Secretary
Attachments (4) to these minutes are available on request from the ORSSAB support office.