Many Voices Working for the Community

Oak Ridge
Site Specific Advisory Board

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Approved May 8, 2002, Meeting Minutes

The Oak Ridge Site Specific Advisory Board (ORSSAB) held its regularly scheduled monthly meeting on Wednesday, May 8, 2002, at the Garden Plaza Hotel in Oak Ridge, beginning at 6:00 p.m. A video tape recording of the meeting was made and may be viewed by calling the SSAB support office at 865-241-3665.

Members Present

Ryan Burton1
Donna Campbell
Jenna Carignan
Amy DeMint
Maurie Douglas1
Luther Gibson, Jr., Chair
Pat Hill
John Kennerly
Alix King1
Steve Kopp
Steve Lewis
Bob McLeod
David Mosby, Vice Chair
Norman Mulvenon
Luis Revilla
Kerry Trammell
Charles Washington

1Student representative

Members Absent

Jake Alexander
Jeanne Bonner
Heather Cothron
John Million
George Rimel
Peery Shaffer
Coralie Staley, Secretary

Deputy Designated Federal Official and Ex-Officios Present

Gerald Boyd, DOE-Oak Ridge Offices (DOE-ORO), Deputy Designated Federal Official
Pat Halsey, DOE-ORO
Connie Jones, U.S. Environmental Protection Agency (EPA)
John Owsley, Tennessee Department of Environment and Conservation (TDEC)

Others Present

Sheree Black, Bechtel Jacobs Company LLC
Pete Osborne, Bechtel Jacobs Company LLC
Scott Vowell, former ORSSAB member

Seven members of the public attended the meeting.

Presentation

The presentation on modernization of the Y-12 National Security Complex originally scheduled for this meeting was postponed at the request of the presenters.

Deputy Designated Federal Official and Ex-Officio Comments

Mr. Boyd made two announcements:

• The Oak Ridge Comprehensive Closure Plan has been sent to DOE-Headquarters. It calls for accelerated closure of Melton Valley in 2006 and the East Tennessee Technology Park in 2008 and for accelerated cleanup and management of waste management operations at various sites. The plan saves the Environmental Management (EM) Program $2.2B. Some of the savings are achieved by transferring some responsibilities to Oak Ridge National Laboratory and the Y-12 National Security Complex, making the total cost savings to taxpayers $1.3B. Agreement has been reached with TDEC and EPA on a path forward to implement the plan, and a Letter of Intent to implement the plan will be released soon. A contract strategy and a performance management plan will be developed for implementing the accelerated closures. A performance agreement will be developed to deal with milestones and other issues. Start-up of closure plan activities is expected by October 1, 2002.

In response to questions from Board members about public involvement activities regarding the Oak Ridge Comprehensive Closure Plan, Mr. Boyd offered to develop a public involvement/ communications plan for accelerated cleanup activities.

• All five tanks and their connecting pipelines have been emptied of fluorine at the K-1302 building at the East Tennessee Technology Park, where a fluorine leak took place in December 2000.

Ms. Halsey announced that the DOE Information Center should be ready in time for next SSAB meeting. A ribbon-cutting ceremony may be held in conjunction with the meeting.

Public Comment

Mr. Bill Pardue, a former SSAB member, announced that copies of "Oak Ridge, Tennessee—A Citizen’s Guide to the Environment" had been distributed to Board members this evening, and he thanked members who had contributed to its publication. The guide and a companion brochure will be available at the Oak Ridge Chamber of Commerce, the ORSSAB and TDEC offices, the DOE Information Center, and various hotels and realtors.

Announcements and Other Board Business

The next Board meeting will be Wednesday, June 12, (tentatively) at the DOE Information Center, 475 Oak Ridge Turnpike. The presentation topic is to be determined.

Mr. Boyd presented plaques of appreciation to outgoing student representatives Ryan Burton and Alix King, to outgoing Board member Steve Lewis, and to Scott Vowell, who resigned from the Board in March.

Minutes of the April 10, 2002, Board meeting were approved with one change: Ms. Hill was incorrectly noted as being present at the meeting; she was absent.

The Board approved "Recommendations on Accelerated Disposition of Legacy Low-Level Waste at the U.S. Department of Energy’s Oak Ridge Reservation" (Attachment 1).

The Board approved "Endorsement of Oak Ridge DOE-EM Program’s Proposal: Oak Ridge Comprehensive Closure Plan, Dated March 11, 2002" (Attachment 2).

The Board endorsed a draft letter to the Assistant Secretary of Energy for EM from the EM SSAB Chairs inquiring about the sort of input wanted from the SSABs and intent for engaging the SSABs on national issues (Attachment 3).

Minutes of the May 1, 2002, Board Process Committee meeting and additions to ORSSAB "Incoming Correspondence" were distributed.

Mr. Mulvenon presented the first reading of a proposed change to ORSSAB Bylaws Article VIII, "Parliamentary Authority." The change is to replace "Ninth Edition, 1990" with "current edition" in the sentence "Robert’s Rules of Order Newly Revised, Ninth Edition, 1990, shall apply on all questions of procedures and parliamentary law not specified in these Bylaws or in the Federal Advisory Committee Act." The proposed change will be given a second reading at the June 12 Board meeting and will be voted on at that time.

Mr. Mulvenon reported on recent activities of the Environmental Restoration, Stewardship, and Board Process committees. Mr. Washington and Mr. Kopp discussed activities of the Waste Management Committee. Mr. Osborne reported on public outreach.

Mr. Gibson reported that the Executive Committee meeting on April 25 lacked a quorum to conduct business. He, Mr. Alexander, and Mr. Washington discussed items on the committee’s agenda anyway and decided that Jimmy Palmer, EPA Regional 4 Regional Administrator, or Justin Wilson, Deputy to the Governor for Policy, should be asked to discuss their agency’s perspectives on the Oak Ridge Comprehensive Closure Plan Proposal at the June 12 Board meeting. Mr. Gibson asked the Board for concurrence on the topic. The consensus was to ask both Mr. Palmer and Mr. Wilson to attend the June meeting.

Mr. Gibson also discussed a memo concerning the Nominating Committee. The Nominating Committee will be elected by the Board at the June 12 meeting and will present a slate of nominees for Board offices at the July 10 meeting. Nominations will remain open for additional candidates until the time of the election at the annual Board meeting on August 3.

The meeting adjourned at 7:44 p.m.

Motions

M5/8/02.1
Mr. Mosby moved to approve the amended minutes of the April 10, 2002, Board meeting. Mr. Kopp seconded the motion, and the motion was approved by a vote of 12 in favor, one abstention (Mr. Gibson).

M5/8/02.2
Mr. Kopp moved to approve "Recommendations on Accelerated Disposition of Legacy Low-Level Waste at the U.S. Department of Energy’s Oak Ridge Reservation." Mr. Revilla seconded the motion, and the motion was unanimously approved.

M5/8/02.3
Mr. Mulvenon moved to approve "Endorsement of Oak Ridge DOE-EM Program’s Proposal: Oak Ridge Comprehensive Closure Plan, Dated March 11, 2002." Mr. Kopp seconded the motion, and the motion was unanimously approved.

M5/8/02.4
Mr. Mulvenon moved to approve a letter to the Assistant Secretary of Energy for EM from the EM SSAB Chairs. Mr. Kopp seconded the motion, and the motion was unanimously approved.

Respectfully submitted,

Coralie A. Staley, Secretary

CAS/plo

Attachments (3) to these minutes are available upon request from the ORSSAB support office.

Action Items

1. Staff will amend the April 10, 2002, meeting minutes to reflect that Ms. Hill was absent from the meeting. Completed 5/10/02

2. DOE will develop a public involvement/communications plan for the Oak Ridge Comprehensive Closure Plan. Completed 6/14/02

3. Ms. Halsey will keep the Board abreast of historic preservation issues and meetings related to K-25 Building.

4. Mr. Sleeman will supply Ms. Rush with an answer to her question about whether right-of-way access requirements at the East Tennessee Technology Park had been changed recently. Carryover item from 2/13/02 In April Ms. Rush was asked to provide clarification about her question. No response has been received to date

1 Motion

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