Many Voices Working for the Community

Oak Ridge
Site Specific Advisory Board

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Approved August 3–4, 2001, Meeting Minutes

The Oak Ridge Site Specific Advisory Board (ORSSAB) held its annual planning retreat and annual meeting on Friday, August 3, 2001, 3:30–8:30 p.m., and Saturday, August 4, 2001, 8:00 a.m.–4:00 p.m. at Rothchild Catering, Knoxville, Tennessee.

Members Present

Jeanne Bonner
Donna Campbell
Heather Cothron
Mary Lynn Fletcher1
Luther Gibson, Jr., Chair
Pat Hill
John Kennerly
Steve Kopp
Steve Lewis
John Million
David Mosby, Vice Chair2
Luis Revilla
Peery Shaffer
Coralie Staley, Secretary3
Kerry Trammell
Scott Vowell
Charles Washington

1Present August 3 only
2Present August 4, 3:00 - 4:00 p.m.
3Present August 4 only

Members Absent

Jake Alexander
Ryan Burton4
Alix King4
Bob McLeod
E.W. Seals

4Student representative

Deputy Designated Federal Official and Ex-Officios Present

Rod Nelson, DOE-Oak Ridge Offices (Present August 3 only)
Pat Halsey, DOE-Oak Ridge Offices

Others Present

Sheree Black, SSAB support office
Chuck Jenkins, Bechtel Jacobs Company (Present August 3 only)
Norman Mulvenon, Chairman of the Citizens Advisory Panel of the Local Oversight Committee
Pete Osborne, SSAB support office

Annual Planning Retreat

Doug Sarno, meeting facilitator, led team-building exercises on Friday evening, followed by an evaluation of the past year’s activities. A discussion of the most rewarding and least rewarding aspects of board membership followed.

On Saturday, the group discussed FY 2002 work plan topics proposed for the three standing ORSSAB committees by DOE, the U.S. Environmental Protection Agency, and the Tennessee Department of Environment and Conservation. Items thought to be of greatest importance were noted with a star (see transcriptions of meeting flip charts, which are included as an attachment to these minutes). To deal with issues that come up during the year that are not within that year’s scope, the Board agreed it should (1) try to understand the issue and any individual concerns about it and then (2) refer parties interested in the issue to the appropriate organization. A suggestion was made that the Board have a poster of its mission statement at all its meetings to remind members of their charter. Mr. Kopp suggested that the word "independent" be added to the mission statement to reinforce the notion that the Board is independent of DOE. The group discussed public outreach, and several suggestions were offered to improve the Board’s ongoing activities.

The retreat concluded with a discussion of how the committees and the full Board should interact to achieve the most effective recommendations. Ms. Halsey and several Board members suggested that more information accompany recommendations in Board notebooks to bring all members up to speed on why and how the recommendation was developed, key pros and cons, etc. The format used by the Savannah River Site board was cited as a model.

The Environmental Restoration Committee was identified as the focal point for defining ORSSAB participation in the EMSSAB Groundwater Work Shop in Augusta, Georgia, November 8–10, 2001.

Additional work on setting the committees’ FY 2002 scope statements will be done at special committee meetings scheduled at the Information Resource Center as follows:

• Stewardship, Tuesday, September 4, 5:00

• Waste Management, Wednesday, September 5, 5:30

• Environmental Restoration, Thursday, September 6, 5:30

DOE liaisons for the committees will be asked to supply time lines, activities, and key decision points for committee scope items.

Regular working meetings of the committees will be also be held in September at their usual days and times:

• Stewardship, Tuesday, September 18, 5:00

• Waste Management, Wednesday, September 19, 5:30

• Environmental Restoration, Thursday, September 20, 5:30

Board Meeting

The next Board meeting will be Wednesday, September 12, at the Garden Plaza Hotel. Susan Cange, DOE-Oak Ridge Offices, will give a presentation on activities of the Community Reuse Organization of East Tennessee (CROET).

FY 2002 Board officers were elected: Chair - Luther Gibson; Vice Chair - Dave Mosby; Secretary - Corkie Staley.

Mr. Trammell gave a brief presentation on CROET and distributed a map of Heritage Center and copies of the Horizon Center development plan and declaration of covenants, conditions, and restrictions.

Minutes of the July 11, 2001, Board meeting were approved without change.

The date of the next annual planning retreat was set for August 2–3, 2002.

Motions

M8/4/01.1
Ms. Staley moved to approve the minutes of the July 11, 2001, Board meeting. Mr. Shaffer seconded the motion, and the motion was unanimously approved.

The meeting adjourned at 4:00 p.m.

Attachments (1). Available upon request from the ORSSAB support office.

Respectfully submitted,

Coralie A. Staley, Secretary

CAS/plo

Action Items

1. Staff will provide a poster of the ORSSAB mission statement at Board meetings.

2. The Executive Committee will consider Mr. Kopp’s request that "independent" be added to the mission statement.

3. Staff will incorporate suggestions for improving stakeholder communication into public outreach planning.

4. Staff will obtain a copy of Savannah River Site recommendations and create a template for ORSSAB recommendations.

5. Staff will forward the Board’s request for DOE committee liaisons to attend September 4–6 FY 2002 scope planning meetings and supply time lines, activities, and key decision points for committee scope items.

6. Ms. Halsey will report to the Board as to whether certain instances exist in which a pinhole leak in a uranium hexafluoride cylinder would not heal itself and therefore become potentially dangerous. (Carryover item from 7/11/01)

7. Bill Seay will supply Mr. Axelrod with an answer to his question about how the $50M emergency stewardship fund recommended in Volume 2 of The Oak Ridge Reservation Stakeholder Report on Stewardship has been addressed. (Carryover item from 6/13/01)

1 Motion

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