Many Voices Working for the Community

Oak Ridge
Site Specific Advisory Board

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Approved March 14, 2001, Meeting Minutes
The Oak Ridge Site Specific Advisory Board (ORSSAB) held its regularly scheduled monthly meeting on Wednesday, March 14, 2001, at the Garden Plaza Hotel in Oak Ridge, beginning at 6:00 p.m. A video tape recording of the meeting was made and may be viewed by calling the SSAB support office at 865-241-3665.

Members Present
Jake Alexander
Shane Bellis1
Luther Gibson, Jr., Chair
Steve Kopp
Steve Lewis
Avalon Mansfield1
John Million
David Mosby, Vice Chair
Bill Pardue
Pat Rush
Peery Shaffer
Lorene Sigal
Coralie Staley, Secretary
Kerry Trammell
Charles Washington

1Student representative

Members Absent
Mary Lynn Fletcher2
John Kennerly
Scott Vowell

2Second consecutive absence

Deputy Designated Federal Official and Ex-Officios Present
Dennis Boggs (sitting in for Rod Nelson), DOE-Oak Ridge Offices (DOE-ORO)
Pat Halsey, DOE-ORO
John Blevins, U.S. Environmental Protection Agency (EPA)
John Owsley, Tennessee Department of Environment and Conservation (TDEC)

Others Present
Sheree Black, SSAB support office
Barbara Brower, DOE-ORO
Pete Osborne, SSAB support office

Seven members of the public attended the meeting.

Presentation
Ms. Brower opened her presentation with a description of the budget planning process and 3-year budget cycle. A copy of her overheads is included as Attachment 1. Ms. Brower distributed a summary of major FY 2001 subprojects at the East Tennessee Technology Park (ETTP), Oak Ridge National Laboratory (ORNL), the Y-12 National Security Complex, offsite projects, waste disposition, waste operations, and other subprojects (Attachment 2).

The FY 2002 budget is expected to be released on April 6. In early May the FY 2003 budget will be submitted. Work on an updated life cycle baseline is now beginning and with completion scheduled for September 30, 2001.

During the presentation, the following questions were asked.

Questioner

Question

Response (abridged)

Bill Pardue What was the DOE-ORO budget request for FY 2002? The request was in the $670M range (before addition of the Uranium Programs).
Will there be a public meeting on the FY 2002 budget when it’s released? Could this be part of an ORSSAB meeting? Ordinarily when the budget is released, DOE-Headquarters issues a news release and press conference, and local DOE sites do the same. We don’t have enough information now, though, to speculate on when that will be exactly. We’d be glad to present it to the Board as well. (Ms. Halsey added that milestones are being negotiated with the regulators based on the delayed budget release.)

Deputy Designated Federal Official and Ex-Officio Comments
Ms. Halsey announced that Board members Kevin Shaw and Jeff Cange had resigned from the Board because of career demands. The new member recruitment drive is underway, and new members should be seated around July.

Ms. Halsey made two other announcements:

• The Northern New Mexico Citizens Advisory Board has set the next Semiannual SSAB Chairs’ Meeting for the last weekend in August, and so (considering that the ORSSAB technical facilitator will be on vacation August 7–22) the ORSSAB annual retreat should probably be held the first weekend in August.

• A public meeting on the ETTP Phase II water quality project will be held on April 9, 6 p.m., at the Garden Plaza Hotel. Norman Mulvenon and Luther Gibson will be participating.

Mr. Blevins announced that EPA Region 4 will host a stakeholder’s meeting on the DOE roadmap for vadose zone research—a 25-year strategy for data needs. The meeting will be held sometime in May, but no firm date has been set yet.

Mr. Washington asked Mr. Owsley whether the Environmental Management Waste Management Facility (EMWMF) had been peer reviewed. Mr. Owsley responded that the facility is designed for 100 years of active institutional controls, 1000 years of passive controls, and 10,000 years of modeled safety. The Federal Facility Agreement (FFA) parties have agreed that long-lived contaminants will be stored there. The design was not peer reviewed, but the Record of Decision has received extensive public review. The FFA parties are reviewing the designs now. A third-party certification of engineering will take place. Mr. Blevins said EPA has engaged an engineering firm to assist in reviewing EMWMF documents, and EPA will perform oversight activities.

Ms. Sigal asked Mr. Blevins for information on new administrators at EPA Region 4, but Mr. Blevins had no information.

Public Comment
None.

Announcements and Other Board Business
The next Board meeting will be Wednesday, April 11, at the Garden Plaza Hotel. The presentation will consist of an update on the Remediation Effectiveness Report by Jason Darby of DOE-ORO.

Minutes of the February 14, 2001, Board meeting were approved with one typographical correction.

The Board approved the Evaluation of and Recommendations for Stewardship Requirements in Comprehensive Environmental Response, Compensation, and Liability Act Documents, with the condition that the words "believe" and suggest" be changed to "recommend" (Attachment 3).

Recommendations were approved on the Attainment Plan for Risk/Toxicity-Based Waste Acceptance Criteria at the Oak Ridge Reservation, Oak Ridge, Tennessee (DOE/OR/01-1909&D1) (Attachment 4).

The Board approved the first reading of a proposed amendment to Board Bylaws Article V.B (Annual Board Meeting). The amendment will be given second reading at the April ORSSAB meeting.

A proposed amendment to Board Special Rules of Order I.B (Process for Recommendations) was sent back to the Board Process Committee for further work.

Mr. Alexander, Mr. Gibson, Ms. Sigal, Mr. Mosby, and Mr. Kopp gave reports on recent committee activities. Mr. Osborne gave a report on recent Board outreach activities.

The Board voted to hold its annual planning retreat on August 3 and 4. The location is to be determined.

Mr. Gibson called attention to two draft letters to Secretary of Energy Abraham concerning the DOE budget. One had been prepared by the Hanford Advisory Board, and the other had been written by the Citizens Advisory Board for the Idaho National Engineering and Environmental Laboratory. Mr. Gibson asked members to review the letters and supply comments to staff by March 23.

Mr. Mosby informed the Board that the Environmental Management Advisory Board has requested applications for members on a new Alternatives to Incineration Committee. Mr. Gibson was endorsed as a candidate.

The meeting adjourned at 9:10 p.m.

Attachments to these minutes are available upon request from the SSAB support office.

Motions
M3/14/01.1
Ms. Staley moved to approve the amended minutes of the February 14, 2001, Board meeting. Mr. Washington seconded the motion, and the motion was unanimously approved.

M3/14/01.2
Ms. Sigal moved to approve Evaluation of and Recommendations for Stewardship Requirements in Comprehensive Environmental Response, Compensation, and Liability Act Documents. No second was required for the motion, and the motion was unanimously approved.

M3/14/01.3
Mr. Kopp moved to approve recommendations on the Attainment Plan for Risk/Toxicity-Based Waste Acceptance Criteria at the Oak Ridge Reservation, Oak Ridge, Tennessee (DOE/OR/01-1909&D1). No second was required for the motion, and the motion was unanimously approved.

M3/14/01.4
Mr. Mosby moved to approve the first reading of the proposed amendment of Board Bylaws V.B. No second was required for the motion, and the motion was unanimously approved.

M3/14/01.5
Ms. Sigal moved to return to the Board Process Committee and postpone action on the proposed amendment of Board Special Rules of Order I.B. Ms. Rush seconded the motion, and the motion was unanimously approved.

M3/14/01.6
Mr. Washington moved to excuse recent consecutive absences by Ms. Fletcher. Ms. Rush seconded the motion, and the motion was unanimously approved.

M3/14/01.7
Mr. Mosby moved to hold the Board’s annual planning retreat on August 3 and 4. Mr. Washington seconded the motion, and the motion was unanimously approved (Mr. Pardue was absent for the vote).

M3/14/01.8
Mr. Mosby moved to endorse Mr. Gibson as a candidate for the EMAB Alternatives to Incineration Committee. Mr. Kopp seconded the motion, and the motion was unanimously approved.

Respectfully submitted,
Coralie A. Staley, Secretary

CAS/plo

Attachments (4)

Action Items
1. Board members will provide comments to staff by March 23 on the FY 2001 Board work plan and the draft letters to Secretary Abraham. Completed (comments received from Kerry Trammell)

1 Motion

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