Many Voices Working for the Community

Oak Ridge
Site Specific Advisory Board

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Approved February 14, 2001, Meeting Minutes
The Oak Ridge Site Specific Advisory Board (ORSSAB) held its regularly scheduled monthly meeting on Wednesday, February 14, 2001, at the Garden Plaza Hotel in Oak Ridge, beginning at 6:00 p.m. A video tape recording of the meeting was made and may be viewed by calling the SSAB support office at 865-241-3665.

Members Present
Shane Bellis1
Luther Gibson, Jr., Chair
John Kennerly
Steve Kopp
Avalon Mansfield1
John Million
David Mosby, Vice Chair
Pat Rush
Peery Shaffer
Lorene Sigal
Coralie Staley, Secretary
Kerry Trammell
Scott Vowell
Charles Washington

1Student representative

Members Absent
Jake Alexander
Jeff Cange
Mary Lynn Fletcher2
Steve Lewis
Bill Pardue
Kevin Shaw

2Second consecutive absence

Deputy Designated Federal Official and Ex-Officios Present
Rod Nelson, DOE-Oak Ridge Offices (DOE-ORO)
Pat Halsey, DOE-ORO
Connie Jones, U.S. Environmental Protection Agency (EPA)
John Owsley, Tennessee Department of Environment and Conservation (TDEC)

Others Present
Sheree Black, SSAB support office
Paul Clay, Bechtel Jacobs Company LLC (BJC)
Chuck Jenkins, BJC
Demetra Nelson, former SSAB member
Pete Osborne, SSAB support office
Rikki Traylor, former SSAB member

Seven members of the public attended the meeting.

Presentation
Mr. Clay opened his presentation with a description of recent changes in the BJC organization chart. A copy of his overheads is included as Attachment 1.

From April 1, 1998, through December 31, 2000, BJC awarded 171 fixed-price/fixed-unit-price, multi-year subcontracts with an estimated value of $1.01B. Before April 1998, when Environmental Management (EM) Program activities were performed under the management and operation contracting method, 80% of work was self-performed and 20% was subcontracted; under the current management and integration method, 10% is self-performed and 90% is subcontracted, excluding services provided by other DOE prime contractors and landlord organizations. By comparing the BJC awarded value of contracts to the Lockheed Martin Energy Systems baseline, costs have been avoided or reduced through subcontracting by $451M to date. Other topics in Mr. Clay’s presentation included a discussion of worker health and safety, an overview of current projects, a report on community investment commitments, and a summary of job creation efforts.

During the presentation, the following questions were asked by SSAB members and the public.

Questioner

Question

Response (abridged)

Steve Kopp What is the size of the BJC core staff? Right around 900. That’s a long way from earlier numbers mentioned, but there are many reasons for that. Through discussions with DOE, some work that was to be subcontracted was kept in house, particularly at Portsmouth and Paducah.
Charles Washington Who are the minorities members of your staff? Edwena Crowe, R.D. George, M’balia Tagoe, John Harmon, and Ed Trujillo. We have a fair number of women on staff as well.
Dave Mosby How many BJC workers have been placed with subcontract firms? I don’t have that information, but I’ll be glad to supply you an answer.
In tasks with workforce transition provisions, what happens to those employees when the subcontracts expire? Several things can occur at the end of a contract: (1) the subcontractor may offer the employee a job doing non-DOE work; (2) if the company doesn’t have a position, BJC will make an attempt to place the employee in another subcontract with workforce transition provisions; and (3) if that isn’t possible, the individual would be subject to reduction in force, with appropriate benefits.
Charles Washington When subcontracts expire, are grandfathered employees offered jobs out of state if nothing is available here? Yes. Subcontractors may offer out-of-state employment, and if the employee declines, BJC will try to place the employee with another local contractor.
Lorene Sigal What are you going to do with the concrete monoliths from the Equipment Encasement Project at the East Tennessee Technology Park (ETTP)? I don’t have that information, but I’ll be glad to supply an answer.
John Million Was this equipment cut out, or was it free from the process? The equipment was cut out and was selected on how easily it could be accessed and encased.
John Kennerly Building K-1413 has a lot of asbestos, uranium, and classified materials. Are there any special precautions on where the demolition material will go? All that will be managed according to regulations. Some material could go to the EM Waste Management Facility if the material meets the waste acceptance criteria.
Pat Rush How far are you going with the ETTP main plant area facilities being demolished? For now we’re just going to slab. Soil and groundwater will be addressed later.
Scott Vowell In stating job creation achievements, do you track the accompanying job losses when a company folds? I don’t have information on that, but I’ll be glad to get it for you.
Lorene Sigal You mentioned that the life cycle cost estimate decreased. Is that for remediation activities only? Are long-term stewardship costs factored in? Mr. Nelson responded that while the life cycle baseline covers currently identified costs, some follow-on costs are included. As remediation activities on the reservation conclude, some tasks, like monitoring will continue.
Charles Washington How do you oversee contractors’ compliance with the Office of Federal Contract Compliance Programs, the Occupational Safety and Health Administration (OSHA), and other federal regulations? All subcontractors must comply with federal laws. BJC puts requirements into contracts and monitors compliance with Equal Employment Opportunity Agency plans.
Dave Mosby Half of the workforce has been transitioned and accidents have been cut in half. Are the contractors helping you or hurting you? We monitor subcontractors for safety, and I can get you comparative data on BJC versus subcontractors.
Susan Gawarecki, Local Oversight Committee (LOC) Executive Director How will the Equipment Encasement Project affect decontamination and decommissioning activities (D&D)? Are the monoliths movable? This will be a preplanning issue for D&D. The monoliths were constructed to be movable.
Susan Gawarecki Your overheads show a reduction of Resource Conservation and Recovery Act (RCRA) wastes, but what about non-RCRA low-level wastes? Some went out in FY 2000. I will be glad to supply figures to you.
Bill Murray, Agency for Toxic Substances and Disease Registry (ATSDR) Does BJC or its subcontractors maintain personnel records suitable for long-term health studies? Yes, BJC and its subcontractors are required by OSHA to maintain those records.

Deputy Designated Federal Official and Ex-Officio Comments
Mr. Nelson announced that Board member Tami Hamby had resigned from the Board because of career demands. (Mr. Gibson announced later in the meeting that Darrell Srdoc had resigned, also for career reasons.) A recruitment drive will be initiated, and new members should be seated around June. Mr. Nelson made two other announcements:

• Leah Dever has taken a temporary assignment at DOE-Headquarters and will be gone for approximately 90 days.

• The public meeting on the Proposed Plan for Upper East Fork Poplar Creek will be held at Jacobs Engineering from 6 to 8 p.m. on Thursday, February 22. The public comment period for the plan has been extended at the request of the city of Oak Ridge by 15 days; the new end date if March 25.

Mr. Nelson presented service awards to Rikki Traylor and Demetra Nelson, who had recently left the Board after long periods of distinguished service.

Ms. Halsey encouraged members to read the Federal Facility Agreement Annual Progress Report for Fiscal Year 2000 (DOE/OR/01-1927&D1) that had been distributed this evening. The report details EM activities for the previous fiscal year and outlines projects for the year ahead.

Ms. Jones called attention to the EPA "Draft Public Involvement Policy" that had been distributed in Board notebooks. EPA is soliciting comments on the document through April 27.

Public Comment
Susan Gawarecki, LOC, commented that BJC "paints a rosy picture" about its activities in the presentations it gives to the community, but a lot remains unsaid. She urged the SSAB to come up with specific questions it would like to have addressed to bring a more balanced approach to these presentations in the future.

Malcolm Knapp of Parallax, Inc., facilitator for the ETTP Water Quality Project Phase II, submitted in absentia a written project update (Attachment 2).

Bill Murray of ATSDR informed the Board that the agency had set up a field office at 197 South Tulane Avenue in Oak Ridge to serve as an information conduit between ATSDR and the community. He invited SSAB members to attend the next meetings of ATSDR’s Oak Ridge Reservation Health Effects Subcommittee, which will be held March 19 and 20. The location is to be determined.

Announcements and Other Board Business
The next Board meeting will be Wednesday, March 14, at the Garden Plaza Hotel. The presentation will focus on the DOE EM Program budget, pending Barbara Brower’s availability to attend the meeting. Ms. Halsey will follow up with Ms. Brower.

The Board established an ad hoc committee (lead by Ms. Sigal) to review EPA’s "Draft Public Involvement Policy" and DOE’s "Revised Public Participation Policy Guidance." The first meeting of the committee was set for 5:30 on Thursday, March 8, at the IRC. A notice will be sent out to all Board members about the meeting asking them to review the documents and participate on the committee.

Ms. Sigal recommended that the Board hold a public meeting in June at which DOE, EPA, and TDEC would discuss their positions on the watershed concept. The suggestion was referred to the Executive Committee for consideration.

Minutes of the January 10, 2001, Board meeting were approved as written.

Comments were approved on the Proposed Plan for Interim Source Control Actions for Contaminated Soils, Sediments, and Groundwater (Outfall 51) Which Contribute Mercury and PCB Contamination to Surface Water in the Upper East Fork Poplar Creek Characterization Area, Oak Ridge, Tennessee, January 2001 (DOE/OR/01-1839&D2) (Attachment 3).

Mr. Osborne gave a report on Board outreach activities:

• presentations are in the works for environmental sciences classes at Roane State Community College and Oak Ridge High School;

• a letter has gone out to the Paper, Allied-Industrial, Chemical, and Energy Workers Union proposing that someone from the Board make a presentation at one of their upcoming meetings;

• a local radio station has asked about having a Board member participate in a talk show; and

• work is progressing on the next issue of the Advocate newsletter.

Mr. Gibson reported on the recent SSAB Chairs’ Meeting, held February 8–10 in Las Vegas. He, Mr. Washington, Mr. Shaffer, and Ms. Staley participated in the meeting, the majority of which was devoted to process issues. He, Mr. Shaffer, and Mr. Washington attended a business meeting of the Nevada Test Site Community Advisory Board the evening prior to the Chairs’ Meeting.

The meeting adjourned at 9:10 p.m.

Several Board members who had completed site visits within the previous week to Envirocare of Utah, the Waste Isolation Pilot Plant, the Yucca Mountain Project, and the Nevada Test Site commented on the knowledge and understanding of waste management issues gained from the experience.

Attachments to these minutes are available upon request from the SSAB support office.

Motions
M2/14/01.1
Ms. Rush moved to delete agenda items VII.C, IX.B, and IX.C, "Two Consecutive Absences for Darrell Srdoc," "CROET Report," and "ORRHES Activities," respectively. Mr. Kopp seconded the motion, and the motion was unanimously approved.

M2/14/01.2
Ms. Staley moved to approve the minutes of the January 10, 2001, Board meeting. Mr. Mosby seconded the motion, and the motion was unanimously approved (Ms. Sigal and Mr. Vowell were absent for the vote).

M2/14/01.3
Ms. Rush moved to approve comments and recommendations on the Proposed Plan for Interim Source Control Actions for Contaminated Soils, Sediments, and Groundwater (Outfall 51) Which Contribute Mercury and PCB Contamination to Surface Water in the Upper East Fork Poplar Creek Characterization Area, Oak Ridge, Tennessee, January 2001 (DOE/OR/01-1839&D2). No second was required for the motion, and the motion was unanimously approved (Mr. Vowell was absent for the vote).


Respectfully submitted,
Coralie A. Staley, Secretary

CAS/plo

Attachments (3)

Action Items

1. Mr. Clay will respond to questions raised at the meeting by Mr. Mosby, Ms. Sigal, Ms. Gawarecki, and Mr. Vowell. Completed 3/12/01

2. Staff will send out a notice to all Board members asking them to review the draft EPA and DOE public involvement documents and participate on the ad hoc review committee. Completed 2/20/01

3. Ms. Halsey will confirm Ms. Brower’s availability to make the March 14 Board presentation. Completed 2/20/01

4. The Executive Committee will consider Ms. Sigal’s recommendation that the Board hold a public meeting in June at which DOE, EPA, and TDEC would discuss their positions on the watershed concept. Completed 3/1/01. The discussion was scheduled for the June 13 Board meeting

1 Motion

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