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Many Voices Working for the Community

Oak Ridge
Site Specific Advisory Board


Approved September 6, 2000, Meeting Minutes
The Oak Ridge Site Specific Advisory Board (ORSSAB) held its regularly scheduled monthly meeting on Wednesday, September 6, 2000, at the Garden Plaza Hotel in Oak Ridge, beginning at 6:00 p.m. A video tape recording of the meeting was made and may be viewed by calling the SSAB support office at 865-241-3665.

Members Present
Jake Alexander
Shane Bellis1
Jeff Cange
Mary Lynn Fletcher
Luther Gibson, Jr., Chair
Tami Hamby
Steve Kopp
Steve Lewis
Avalon Mansfield1
David Mosby
Bill Pardue
Pat Rush
Peery Shaffer
Lorene Sigal
Darrell Srdoc
Coralie Staley
Kerry Trammell
Rikki Traylor
Scott Vowell
Charles Washington

1Student representative

Members Absent
Demetra Nelson, Vice Chair

Deputy Designated Federal Official and Ex-Officios Present
Dave Adler, DOE-Oak Ridge Offices (DOE-ORO)
Connie Jones, U.S. Environmental Protection Agency (EPA)
John Owsley, Tennessee Department of Environment and Conservation (TDEC)
Bob Sleeman, DOE-ORO (standing in for Rod Nelson)

Others Present
Sheree Black, SSAB support office
Chuck Jenkins, Bechtel Jacobs Company LLC
Pete Osborne, SSAB support office

Five members of the public attended the meeting.

Presentation
Ms. Traylor gave a presentation on parliamentary procedure (Attachment 1) and illustrated its application through discussion of a typical ORSSAB agenda.

Deputy Designated Federal Official and Ex-Officio Comments
Mr. Sleeman (acting in Rod Nelson’s stead) welcomed new Board member Kerry Trammel and announced that A. Lewis Greene (who was unable to attend the meeting) had also been seated on the Board.

Mr. Sleeman presented Mr. Kopp, FY 2000 ORSSAB Chair, with a plaque recognizing his service to the Board. Mr. Gibson, FY 2001 Chair, presented Mr. Kopp with an engraved clock from the SSAB.

Mr. Adler made two announcements:

• A DOE response to ORSSAB recommendations on the 2000 Remediation Effectiveness Report was distributed to Board members this evening (Attachment 2); responses to four other recommendations have been drafted and will be transmitted to the Board following a courtesy review by TDEC and EPA.

• A signing party will be held on September 21 for the Melton Valley Record of Decision.

Ms. Jones announced that Dick Green, Director of the Waste Management Division at EPA Region 4, will speak at the September 28 annual joint session of the Oak Ridge Reservation Local Oversight Committee (LOC) and the LOC Citizens Advisory Panel (CAP). The meeting will be held at Watts Bar Resort. The business portion of the meeting (which will include Mr. Green’s presentation) will begin at 7:30 p.m.

Mr. Pardue asked Ms. Jones to report on the status of the Technical Assistance Grant awarded two years ago to the Oak Ridge Communities Allied. Ms. Jones replied that the group had recently undergone some changes, and consequently, no technical advisor has yet been engaged by the group. Since the grant is tied to contract of a technical advisor, no grant monies have been distributed. Ms. Rush recommended that EPA ask for new applicants for the grant. Ms. Jones replied that since the grant is for a 3-year period, so no other applicants can be considered until the end of that time.

Public Comment
Mr. Norman Mulvenon, LOC-CAP Chairman, reported that the panel is preparing comments on several documents and that the group had served as a third-party observer to water sampling at the East Tennessee Technology Park (ETTP). Dave Adler and Stephanie Short from DOE will be discussing the Bethel Valley Proposed Plan at the September 12 LOC-CAP meeting.

Announcements and Other Board Business
The next Board meeting will be Wednesday, October 11. The presentation will be an update on the Environmental Management Waste Management Facility.

Mr. Washington called for discussion of two topics at a future Board meeting: environmental justice and conflicts of interest. The topics were referred to the Executive Committee for action.

Mr. Pardue gave a report on the Community Reuse Organization of East Tennessee. The group is facing a major funding cutback, which will likely affect grants the organization distributes. Few new companies have been recruited recently at ETTP, and some that have located there are closing.

Ms. Sigal announced an addition to the September meeting calendar: the Board Process Committee will meet Monday, September 18, at 5:30 p.m. at the Information Resource Center.

Following is a summary of Board actions from the meeting:

• The August 11, 2000, Board minutes were approved conditionally, pending resolution of a question by Mr. Vowell as to whether or not he had seconded Motion M8/11/00.1. (See Action Item 1.)

• The August 12, 2000, Board minutes were approved without change.

• The Board voted to remove paragraph seven from the letter to Secretary Richardson expressing opposition to the decision to suspend scrap metal sales under NRC Reg Guide 1.86. The amended document (Attachment 3) was approved.

Mr. Washington called for a point of order in regard to Mr. Alexander’s participation in discussions concerning the letter to Secretary Richardson. Ms. Traylor (as parliamentarian) expressed the view that Mr. Alexander’s conflict was vetted (cleared) when the Executive Committee approved sending the letter forward to the Board. Mr. Pardue added that a decision on conflict of interest does not prohibit a member from discussing motions and recommendations but only from voting on them. He noted that Mr. Shaffer may also have a conflict since he is the health and safety representative of the Paper, Allied-Industrial, Chemical, and Energy Workers union, which has been an advocate for greater restrictions on the recycling program. Chairman Gibson ruled that no conflict existed, but because Mr. Alexander’s and Mr. Shaffer’s involvement could be perceived as a conflict, he suggested that they consider abstaining from the vote, in accordance with their best judgement.

• The Board voted to amend ORSSAB Standing Rules Section I, Time and Place of Board Meetings, to establish the second Wednesday of the month as the standard Board meeting day.

• The Board voted to send a proposed amendment to ORSSAB Standing Rules Section V (which concerns removal of Board members following two consecutive absences from regularly scheduled Board meetings) back to the Board Process Committee for further consideration. Some members felt the proposed amendment did not address whether the Board would be excusing past absences or future ones or at what time another vote on the member’s absences would be required should the member in question continue to miss Board meetings.

• Mr. Mosby was elected Board Secretary.

• The Board approved Mr. Washington’s travel request for the Energy Communities Alliance 2000 Fall Conference.

• The Board identified participants for the EMSSAB Stewardship Workshop: Ms. Fletcher, Mr. Kopp, Mr. Shaffer, Ms. Sigal, Mr. Vowell. Ms. Mansfield will participate, subject to approval. (Authorization had been made by the Executive Committee at its July 20, 2000, meeting for up to ten members to participate.)

• No Board member expressed interest in attending the Transportation and Packaging 2000 Symposium.

• The following additions were made to committee rosters:

— Mr. Pardue to Stewardship and Environmental Restoration

— Mr. Kopp to Stewardship and Waste Management

— Mr. Washington to Waste Management and Environmental Restoration

— Mr. Srdoc to Stewardship

The meeting adjourned at 9:30 p.m.

Attachments to these minutes are available upon request from the ORSSAB support office.

Motions and Recommendations
Mr. Mosby was absent for votes on all motions.

M9/6/00.1
Mr. Washington moved to approve the meeting agenda. Ms. Rush seconded the motion. The motion was unanimously approved.

M9/6/00.2
Ms. Traylor moved to approve, pending resolution of a question from Mr. Vowell, the minutes of the August 11, 2000, Board meeting. Mr. Washington seconded the motion. The motion was unanimously approved. (See Action Item 1.)

M9/6/00.3
Mr. Washington moved to approve the minutes of the August 12, 2000, Board retreat. Ms. Rush seconded the motion. The motion was unanimously approved.

M9/6/00.4
Mr. Alexander moved to approve the letter to Secretary Richardson expressing opposition to the decision to suspend scrap metal sales under NRC Reg Guide 1.86. Mr. Vowell seconded the motion. No vote was taken on the motion, as it was replaced with motions 9/6/00.5 and 9/6/00.6.

M9/6/00.5
Ms. Rush moved to replace motion 9/6/00.4 and send the letter to Secretary Richardson back to the Executive Committee for additional work, with input from the Environmental Restoration Committee. Mr. Shaffer seconded the motion. The motion failed to carry by a vote of 2 in favor (Washington, Traylor), 14 opposed, 1 abstention (Fletcher).

M9/6/00.6
Ms. Sigal moved to replace motion 9/6/00.4 and approve transmittal of the letter to Secretary Richardson upon deletion of the seventh paragraph. Ms. Fletcher seconded the motion. The motion was approved by a vote of 12 in favor, 3 opposed (Hamby, Trammell, Washington), 2 abstentions (Alexander, Shaffer).

M9/6/00.7
Mr. Vowell moved to revise Board Standing Rules Section I, Time and Place of Board Meetings, to establish the second Thursday of the month as the standard Board meeting day. Mr. Alexander seconded the motion. The motion failed to carry by a vote of 2 in favor (Alexander, Vowell), 13 opposed, 2 abstentions (Pardue, Srdoc).

M9/6/00.8
Ms. Traylor moved to revise Board Standing Rules Section I, Time and Place of Board Meetings, to establish the second Wednesday of the month as the standard Board meeting day. The motion was approved by a vote of 15 in favor, 2 opposed (Alexander, Vowell), no abstentions.

M9/6/00.9
Ms. Traylor moved to approve the proposed revision to Board Standing Rules VII.D.2, Removal of Board Members. The motion died for lack of a second.

M9/6/00.10
Mr. Alexander moved to send the proposed revision to Board Standing Rules VII.D.2 back to the Board Process Committee for further consideration. Mr. Lewis seconded the motion. The motion was approved by a vote of 10 in favor, 7 opposed (Cange, Fletcher, Gibson, Kopp, Sigal, Traylor, Washington).

M9/6/00.11
Mr. Washington moved to close nominations for Board Secretary with Mr. Mosby as the sole nominee. Mr. Kopp seconded the motion. The motion was unanimously approved. A ballot vote was taken to elect the nominee. The results were 15 in favor, 1 abstention, and 1 write-in vote for an ineligible candidate.

M9/6/00.12
Mr. Pardue moved to approve Mr. Washington’s request for travel to the Energy Communities Alliance 2000 Fall Conference. Mr. Kopp seconded the motion. The motion was approved by a vote of 15 in favor, none opposed, 2 abstentions (Alexander, Srdoc).

M9/6/00.13
Ms. Fletcher moved that the Board go on record as supporting Ms. Mansfield’s request for travel to the EMSSAB Stewardship Workshop, subject to approval from DOE’s legal department. Ms. Rush seconded the motion. The motion was unanimously approved.


Respectfully submitted,
David N. Mosby, Secretary

DNM/plo

Attachments (3)

Action Items
1. Staff will check the August 11, 2000, meeting minutes to see if Mr. Vowell seconded Motion M8/11/00.1. Completed 9/7/00. Mr. Pardue, not Mr. Vowell, seconded the motion

2. Staff will investigate further the legal issues of student representatives traveling on Board business. Completed 9/7/00. Students have permission to travel on Board business

3. The Executive Committee will consider Mr. Washington’s request for presentations on environmental justice and conflicts of interest. Completed 9/28/00

4. The Board Process Committee will give further consideration to amendment of ORSSAB Standing Rules Section V, Removal of Board Members, to address whether the Board would be excusing past absences or future ones or at what time another vote on the member’s absences would be required should the member in question continue to miss Board meetings. Completed at 9/18/00 meeting

5. Staff will provide information to Board members on member liability. (Carryover item from 6/21/00)

6. Ms. Jones will supply Ms. Sigal with the status of the EPA draft Public Participation Plan. (Carryover item from 7/5/00) Completed 9/16/00

1 Motion

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