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Many Voices Working for the Community

Oak Ridge
Site Specific Advisory Board


Approved August 11, 2000, Meeting Minutes
The Oak Ridge Site Specific Advisory Board (ORSSAB) held its monthly meeting on Friday, August 11, 2000, at the Best Western Valley View Lodge, Townsend, Tennessee, beginning at 3:00 p.m. A video tape record of the meeting was made and may be viewed by calling the SSAB support office at 865-241-3665.

Members Present
Jake Alexander
Mary Lynn Fletcher
Luther Gibson, Jr.
Tami Hamby
Avalon Mansfield1
David Mosby
Bill Pardue
Pat Rush
Peery Shaffer
Lorene Sigal
Coralie Staley
Scott Vowell
Charles Washington

Members Absent
Shane Bellis1
Jeff Cange2
Steve Kopp, Chair
Steve Lewis
Demetra Nelson, Vice Chair3
Darrell Srdoc3
Rikki Traylor, Secretary

1Student representative 2Second consecutive absence 3Fourth consecutive absence

Deputy Designated Federal Official and Ex-Officios Present
Rod Nelson, DOE-Oak Ridge Offices (DOE-ORO)
Dave Adler, DOE-ORO

Others Present
Sheree Black, SSAB support office
Lori McCartney, Bechtel Jacobs Company
Wilson McGinn, U.T./Battelle
Pete Osborne, SSAB support office

No members of the public attended the meeting.

Presentation
Mr. Adler, Mr. McGinn, and Mr. Pardue gave overviews of laws and regulations (Attachment 1), risk assessments (Attachment 2), and SSABs (Attachment 3), respectively.

Deputy Designated Federal Official and Ex-Officio Comments
Mr. Nelson welcomed new Board member Tami Hamby and informed the Board that two other new members had been seated (Eva Irwin and Kerry Trammell). Ms. Irwin and Mr. Trammell were unable to attend the meeting because of the short notice.

Public Comment
None.

Announcements and Other Board Business
The Board voted to excuse absences from recent Board meetings by Demetra Nelson and Darrell Srdoc. During discussion, members agreed that wording in the Board’s standing rules was unclear as to whether or not another vote must be taken should Ms. Nelson and Mr. Srdoc fail to attend the next Board meeting. The issue was sent to the Board Process Committee for resolution.

Fiscal Year (FY 2001) Board officers were elected: Chair - Luther Gibson, Vice Chair - Demetra Nelson, Secretary - Mary Lynn Fletcher. Officers will take office immediately following this meeting.

One correction was made to the July 5, 2000, meeting minutes: An action item was added noting Mr. Gibson’s action to supply the Board with a written report on the 1999 Annual Site Environmental Report. The action has been completed.

The Board discussed moving the standard meeting day of the monthly Board meeting but was unable to reach consensus. The Board asked staff to poll members on their preferences and report results to the Board Process Committee, which will consider them and make a recommendation to the Board.

The Board discussed the draft letter to Secretary Richardson on the suspension of the sale of radioactive scrap metals. The Board elected to send the letter to the Executive Committee for further work (Attachment 4).

The Board set meetings for the Board Process Committee (Tuesday, August 15, 11:00 a.m.) and the Executive Committee (Thursday, August 17, 5:30 p.m.).

The Board endorsed the statement of common values prepared by the chairs of the Environmental Management SSABs (Attachment 5).

The meeting adjourned at 8:35 p.m. Attachments to these minutes are available upon request from the SSAB support office.

Motions and Recommendations
Ms. Fletcher was absent for all votes except Motion 10.

M8/11/00.1
Mr. Alexander moved to recommend to DOE that it request Ms. Nelson’s resignation from the Board in response to her four consecutive absences from Board meetings. Mr. Pardue seconded the motion, and the motion failed to carry by a vote of none in favor, eleven opposed.

M8/11/00.2
Mr. Alexander moved to recommend to DOE that it request Mr. Srdoc’s resignation from the Board in response to his four consecutive absences from Board meetings. Mr. Shaffer seconded the motion, and the motion failed to carry by a vote of two in favor (Mr. Gibson, Ms. Rush), four opposed (Mr. Alexander, Mr. Mosby, Mr. Pardue, Mr. Washington), five abstentions (Ms. Hamby, Mr. Shaffer, Ms. Sigal, Ms. Staley, Mr. Vowell).

M8/11/00.3
Mr. Alexander moved to ask the Board Process Committee to clarify the Board’s standing rules regarding votes on membership. Mr. Shaffer seconded the motion, and the motion was unanimously approved.

M8/11/00.4
Mr. Washington moved to close nominations for FY 2001 Board chair with Luther Gibson as the sole candidate. Mr. Alexander seconded the motion, and the motion was unanimously approved.

M8/11/00.5
Mr. Alexander moved to close nominations for FY 2001 Board vice chair with Demetra Nelson as the sole candidate. Mr. Washington seconded the motion, and the motion was unanimously approved.

M8/11/00.6
Ms. Rush moved to close nominations for FY 2001 Board secretary with Mary Lynn Fletcher as the sole candidate. Mr. Washington seconded the motion, and the motion was unanimously approved.

M8/11/00.7
Mr. Alexander moved to approve the amended minutes of the July 5, 2000, Board meeting. Ms. Rush seconded the motion, and the motion was unanimously approved.

M8/11/00.8
Ms. Rush moved to postpone discussion of moving the date of the monthly Board meeting until staff can poll members for preferences and the Board Process Committee can make a recommendation on what day to meet. Mr. Alexander seconded the motion, and the motion was approved, ten in favor, one opposed (Mr. Alexander).

M8/11/00.9
Mr. Perry moved to send the draft letter on the suspension of the sale of radioactive scrap metals to the Executive Committee for rewording. Mr. Pardue seconded the motion, and the motion was approved, eleven in favor, one opposed (Mr. Alexander).

M8/11/00.10
Mr. Alexander moved to endorse the statement of common values prepared by the chairs of the Environmental Management SSABs. Mr. Washington seconded the motion, and the motion was unanimously approved.


Respectfully submitted,
Rikki Traylor, Secretary

RRT/plo

Attachments (5)

Action Items
1. The Board Process Committee will make a recommendation on clarifying the wording in the Board’s standing rules concerning votes taken on continuing the membership of members who have missed three consecutive Board meetings. Completed 8/15/00

2. Staff will correct the July 5, 2000, Board meeting minutes to reflect Mr. Gibson’s action to supply the Board with a written report on the 1999 Annual Site Environmental Report and annotate the action as complete. Completed 8/15/00

3. Staff will poll Board members for the preferences regarding moving the Board’s standard meeting day. Completed 8/14/00

4. The Board Process Committee will make a recommendation on moving the Board’s standard meeting day. Completed 8/15/00

5. The Executive Committee will revise the draft letter to Secretary Richardson on the suspension of the sale of radioactive scrap metals. Completed 8/17/00

6. Connie Jones will supply Ms. Sigal with the status of the EPA draft Public Participation Plan. (Carryover item from 7/5/00)

7. Mr. Bill Seay (DOE-ORO) will supply the Board with a breakdown of EM funds targeted for ISV and grouting. (Carryover item from 6/7/00) Completed 8/29/00. ISV of trenches 5 & 7 = $20.6M; HRE wells = $3.8M. These are escalated costs for work starting in FY 2007 & 2008. Costs include project management, engineering studies, requests for proposals, preparation, remedial design, remedial action, and remedial action reports.

8. Mr. Bill Seay (DOE-ORO) will respond to Mr. Pardue’s query about whether someone representing the Board had sent written comments to ORO about the transfer of DOE property adjoining the Boeing site. (Carryover item from 6/7/00) Completed 8/23/00. No comments from the Board concerning the flood plain property adjacent to the Boeing site have been received as of February 2000.

9. Mr. Jenkins will supply the Board with answers to Mr. Washington’s questions on travel insurance. (Carryover item from 6/21/00) Completed 8/17/00. Board members may apply for a Diner’s Club card that, when traveling to various SSAB-related functions, will provide insurance coverage (see memo in this notebook).

10. Staff will provide information to Board members on member liability. (Carryover item from 6/21/00)

1 Motion

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