one_five.gif (6126 bytes)

Many Voices Working for the Community

Oak Ridge
Site Specific Advisory Board


Approved July 5, 2000, Meeting Minutes
The Oak Ridge Site Specific Advisory Board (ORSSAB) held its regularly scheduled monthly meeting on Wednesday, July 5, 2000, at the Garden Plaza Hotel in Oak Ridge, beginning at 6:00 p.m. A video tape record of the meeting was made and may be viewed by calling the SSAB support office at 865-241-3665.

Members Present
Jake Alexander
Shane Bellis*
Mary Lynn Fletcher
Luther Gibson, Jr.
Steve Kopp, Chair
Steve Lewis
Avalon Mansfield*
Dave Mosby
Bill Pardue
Pat Rush
Peery Shaffer
Lorene Sigal
Rikki Traylor, Secretary
Charles Washington

*Student representative

Members Absent
Jeff Cange
Randy Gordon
Demetra Nelson, Vice Chair**
Darrell Srdoc**
Coralie Staley
Scott Vowell

**Third consecutive absence

Deputy Designated Federal Official and Ex-Officios Present
Rod Nelson, DOE-Oak Ridge Offices (DOE-ORO)
Connie Jones, U.S. Environmental Protection Agency (EPA)
John Owsley, Tennessee Department of Environment and Conservation (TDEC)
Dave Adler, DOE-ORO

Others Present
Sheree Black, SSAB support office
Frank Di Sanza, Nevada Test Site (NTS)
Dennis Hurtt, Waste Isolation Pilot Plant (WIPP)
Chuck Jenkins, Bechtel Jacobs Company LLC
Pete Osborne, SSAB support office
Sue Rice, Envirocare of Utah, Inc.

Twenty members of the public attended the meeting.

Presentation
Ms. Rice, Mr. Di Sanza, and Mr. Hurtt discussed disposal operations at Envirocare of Utah, NTS, and WIPP, respectively. Copies of each presenter’s overheads were distributed (Attachments 1–3). After the presentations were concluded, the following questions were asked by SSAB members and the public.

Questioner

Question

Directed to

Response (abridged)

Charles Washingtona Do you burn or bury PCBs? Sue Rice We dispose.
What is your encapsulation? We use a single-screw extruder that feeds polyethylene beads to encapsulate mixed wastes.
In general, where do people living around Envirocare get their water? From reservoirs fed by runoff from the mountains.
Does Envirocare realize that the life expectancy of encapsulates is limited? Yes, but our disposal cell is designed to protect the environment in that event. The natural clays and rock are very protective.
Some states are getting millions of dollars to store wastes. What is the state of Tennessee getting? John Owsley DOE has entered into an agreement with the state, and it funds oversight; otherwise there are no funds paid for storing waste.
Bill Parduea If there is a complex-wide mixed waste disposal contract, what is the need for individual site contracts? Sue Rice The individual contracts usually include treatment; the complex-wide contract is for disposal only.
You said there would be 600 shipments from Oak Ridge through the year 2035, but at what point will the legacy waste disposal be completed? Dennis Hurtt I don’t have a specific schedule. Legacy waste shipments should start around 2004. (Mr. Nelson added that shipments should take around 4 years following startup of the transuranic waste processing facility.)
Mary Lynn Fletchera Congress is considering a bill limiting the number of hours truck drivers can drive. Would DOE be exempt from these regulations, or would there be specified rest areas for these trucks? Dennis Hurtt Our trucks stop for inspections by drivers every 100 miles or 2 hours; they’re also subject to a very thorough inspection when they enter a state. Otherwise, our drivers do not stop except for meals and brief rest stops. Each truck has two drivers, and they switch off. There are no overnight situations. Drivers are directed to approved areas in the event of inclement weather or other adverse road conditions.
Are communities along transportation routes notified when waste shipments will be moving through the area? Dennis Hurtt Each state and county along shipping routes has access to the shipping schedule via the TRANSCOM satellite system.
Do communities understand what’s being shipped? Dennis Hurtt Before shipping from a location, we do training in all communities along the route, and we talk with local leaders and news media to inform them about what’s being shipped and when.
Pat Rusha Has Oak Ridge City Council been notified about shipments to WIPP? Dennis Hurtt No, but they will be when shipments from Oak Ridge begin several years from now.
Steve Koppa How has your site interacted with stakeholders, and what has stakeholder reaction been to receiving out-of-state wastes? Sue Rice Envirocare has very good relations with the county; we support local museum and other organizations, and we employ many local people. Most people don’t seem to know we exist, so we haven’t had a lot of reaction.
Frank Di Sanza We have an established public involvement program to reach stakeholders. Transportation is the main issue for local citizens.
Dennis Hurtt The Carlsbad community is very supportive. We’ve helped stabilize the economy, and polls in the state show rising support—above 50 percent. The main concern is transportation.
Daniel Axelrodb Were the Oak Ridge shipment figures you gave for 1 year or 10? Sue Rice The figure was cumulative for the past 6 years.
What do you project will be the likely ratio of DOE versus commercial disposals in the next 10 to 20 years? Sue Rice Unless they’re being decommissioned, commercial facilities only generate 5,000 to 10,000 f3 per year, which is a fraction of the remediation wastes we receive from DOE.
How large is Envirocare? Sue Rice 540 square miles.
Susan Gawareckib What’s the cost for disposal of low-level waste (LLW) and mixed LLW (MLLW)? Sue Rice The base price for MLLW is around $17 per ft3, although that can go as high as $30 per ft3, depending on various factors. For LLW, soil is $5 per ft3, and debris is $14 per ft3.
Were closure and postclosure fund figures stated for Envirocare current? Sue Rice Yes, as it stands today for this calendar year.
What is the status of WIPP’s RCRA Part B permit? Dennis Hurtt We are in court now on four issues concerning sampling and storage, although these issues will likely be resolved through the permit modification process. The closure fee is an issue being resolved by Congress, which has passed a bill (awaiting the President’s signature) exempting WIPP from postclosure funding.
Will WIPP be able to dispose all of Oak Ridge’s remote-handled waste? Dennis Hurtt There should be no problem taking it all.
What is the total capacity of WIPP? Dennis Hurtt Congress has authorized a capacity of 6.2 million m3, which should accommodate about 850,000 drums.
How many drums are in place now? Dennis Hurtt About 2000.
Why did WIPP decide not to take shipments by rail? Dennis Hurtt It’s more economical and safer to ship by truck. Plus, the railroads were not interested in working with us until we had established schedules, etc.
How are the charges for the sites handled? Dennis Hurtt Each site is budgeted for storage, characterization, and packaging of wastes, and WIPP is funded for shipping and disposal.
Is the fee structure the same at NTS as WIPP? Frank Di Sanza About half our funding come from Congress, and the other half comes from generator fees.
How much money is distributed to Nevada for emergency readiness? Frank Di Sanza Last year it was $250,000, which was distributed to the six surrounding counties.
Al Brooksb How deep is your water table? Sue Rice About 300 ft.
At Site 3, what is the ratio of curies at the surface relative to the buried materials? Frank Di Sanza The surface curies are very small.
Where do your waste streams fall in the Department of Transportation’s scale of hazardous materials? Dennis Hurtt I don’t know, but I can supply the answer.

aSSAB member bMember of the public

Deputy Designated Federal Official and Ex-Officio Comments
Mr. Nelson made four announcements:

• The Bear Creek Valley Record of Decision was signed in June.

• The state has approved the FY 2000 Toxic Substances Control Act Incinerator burn plan.

• The final Environmental Impact Statement for treatment of transuranic wastes has been issued, and public comments on the document, including ORSSAB’s, have been addressed in volume 2.

• Mr. Nelson met this week with members of the SSAB stewardship team concerning its recommendations.

Mr. Adler made two announcements:

• The Bethel Valley Proposed Plan has been released for comment, and a public meeting on the plan will held July 27.

• Deborah Alexander has resigned from the Board. A replacement for her and for Darlene Carder, who resigned last month, should be in place in time for the Board’s August retreat.

Ms. Sigal asked Ms. Jones for the status of the EPA draft Public Participation Plan. Ms. Jones did not know the status, but she offered to supply Ms. Sigal with an answer.

Mr. Owsley said TDEC will ask the ORSSAB Stewardship Committee (because it is a broadly representative body of local stakeholders) to review DOE’s stewardship report to Congress and bring their findings to the Local Oversight Committee (LOC) and ORSSAB for approval prior to October 1.

Public Comment
Mr. Norman Mulvenon, Chairman of the Citizens Advisory Panel of the LOC, urged ORSSAB members to vote in favor of the four stewardship recommendations being brought before the Board for approval at this evening’s meeting.

Announcements and Other Board Business
A tour of the Oak Ridge Reservation will be held for new Board members on Saturday, July 15, at 8:30 a.m. The Board’s annual retreat will be held Friday and Saturday, August 11 and 12.

To save time, Mr. Gibson volunteered to table his verbal report on the 1999 Annual Site Environmental Report in favor of a written report that he will have staff transmit to Board members next week.

Mr. Pardue announced the slate of officers for FY 2001 put forth by the Nominating Committee. For Chair, the committee proposes Luther Gibson; for Vice Chair, Demetra Nelson; and for Secretary, Mary Lynn Fletcher. Other nominations may be made at the August retreat, at which time a vote will be taken to elect officers.

Mr. Pardue made a report on his presentation to the National Academies of Science Board on Radioactive Waste Management Committee on Decontamination and Decommissioning, and he distributed a copy of his presentation overheads (Attachment 4). Mr. Pardue’s presentation focused on research and development needs related to the DOE Environmental Management Program.

The Board discussed the absence of Ms. Nelson and Mr. Srdoc from recent Board meetings. Mr. Kopp reported that Ms. Nelson had taken a leave of absence from her job to care for her ailing mother and that Mr. Srdoc had been engaged in a lot of work-related travel recently. Ms. Rush moved that a letter be sent to both members notifying them that (per ORSSAB bylaws) a vote must be taken at the August retreat to either (1) excuse their absences or (2) recommend to DOE that their memberships be terminated. The letter should ask the members’ wishes about continuing their memberships on the Board. Ms. Fletcher seconded the motion, and the motion was unanimously approved. Mr. Kopp asked that in the future staff automatically draft such letters for the Chair’s signature, and he asked staff to find out when Ms. Nelson will be returning.

The meeting adjourned at 9:55 p.m.

Attachments to these minutes are available upon request from the SSAB support office.

Motions
M7/5/00.1
Ms. Traylor moved to approve the minutes of the June 7, 2000, Board meeting. Mr. Washington seconded the motion, and the motion was unanimously approved.

M7/5/00.2
Ms. Traylor moved to approve the minutes of the June 21, 2000, Board meeting. Mr. Washington seconded the motion, and the motion was unanimously approved.

M7/5/00.3
Ms. Traylor moved to approve amendment of Board Bylaws Article VII to change "project teams" to "standing committees" and "special project teams" to "ad hoc committees." No second was required for the motion, and the motion was unanimously approved.

M7/5/00.4
Ms. Traylor moved to approve a recommendation from the Board Process Team that the current project teams be retained for FY 2001. No second was required for the motion, and the motion was unanimously approved.

M7/5/00.5
Mr. Gibson moved to approve the recommendations and comments on Draft Notice of Intent to Comply with Final Standards for Hazardous Air Pollutants from Hazardous Waste Combusters (TSCAI 0108) (Attachment 5). No second was required for the motion, and the motion was unanimously approved.

M7/5/00.6
Mr. Gibson moved to approve comments on the Environmental Assessment for Transportation of Low-Level Radioactive Waste from the Oak Ridge Reservation to Off-Site Treatment or Disposal Facilities (DOE/EA-1315). Ms. Rush moved to send the recommendation back to committee for further work. Mr. Washington seconded the motion, and the motion to send the recommendation back to committee was unanimously approved.

M7/5/00.7
Ms. Sigal moved to approve the recommendation for stewardship requirements for Comprehensive Environmental Response, Compensation, and Liability Act documents (Attachment 6). No second was required for the motion, and the motion was unanimously approved (Mr. Washington was absent for the vote).

M7/5/00.8
Ms. Sigal moved to approve the recommendation for revisions to the Federal Facility Agreement for the Oak Ridge Reservation (DOE/OR-1014) regarding Five Year Reviews (Attachment 7). No second was required for the motion, and the motion was unanimously approved (Mr. Washington was absent for the vote).

M7/5/00.9
Ms. Sigal moved to approve the recommendation for revisions to the Federal Facility Agreement for the Oak Ridge Reservation (DOE/OR-1014) regarding potential destruction of documents. Ms. Rush offered an amendment to the recommendation to include the wording "local governments" (see Attachment 8) Ms. Rush’s amendment was unanimously approved. The amended motion was unanimously approved (Mr. Washington was absent for both votes).

M7/5/00.10
Ms. Sigal moved to approve the recommendation for revisions to the Public Involvement Plan for the Oak Ridge Reservation (DOE/OR/01-1552&D1) (Attachment 9). No second was required for the motion, and the motion was unanimously approved (Mr. Washington was absent for the vote).

M7/5/00.11
Ms. Rush moved that a letter be sent to Ms. Nelson and Mr. Srdoc notifying them that a vote will be taken at the August retreat on continuing their memberships. Ms. Fletcher seconded the motion, and the motion was unanimously approved (Mr. Washington was absent for the vote).

Respectfully submitted,
Rikki Traylor, Secretary

RRT/plo

Attachments (9)

Action Items
1. Ms. Jones will supply Ms. Sigal with the status of the EPA draft Public Participation Plan.

2. Staff will inquire of Ms. Nelson when she plans to return to Board activities and report her answer to the Board at the retreat. Completed 8/11/00

3. Staff will draft letters to Ms. Nelson and Mr. Srdoc advising them of the vote on their absences at the August Board retreat. Completed via telephone

4. Staff will add the vote on Ms. Nelson’s and Mr. Srdoc’s absences to the retreat agenda. Completed 7/17/00

5. Mr. Bill Seay (DOE-ORO) will supply the Board with a breakdown of EM funds targeted for ISV and grouting. (Carryover item from 6/7/00)

6. Mr. Bill Seay (DOE-ORO) will respond to Mr. Pardue’s query about whether someone representing the Board had sent written comments to ORO about the transfer of DOE property adjoining the Boeing site. (Carryover item from 6/7/00)

7. Mr. Jenkins will supply the Board with answers to Mr. Washington’s and Mr. Kopp’s questions on insurance provisions for Board members. (Carryover item from 6/21/00)

8. Mr. Gibson will supply the Board with a written report on the 1999 Annual Site Environmental Report; staff will transmit Mr. Gibson’s report to Board members next week. Completed

ORSSAB Home List of Meeting Minutes