Many Voices Working for the Community
Site Specific Advisory Board
Approved July 7, 1999, Meeting Minutes
The Oak Ridge Site Specific Advisory Board (ORSSAB) held its regularly scheduled monthly board meeting on Wednesday, July 7, 1999, at the Garden Plaza Hotel, Oak Ridge, beginning at 6:00 p.m.
Luther Gibson, Jr.
Bill Pardue, Chair
Rikki Traylor, Secretary
Anne-Marie Wiest, ORHS Representative
Deputy Designated Federal Official and Ex-Officios Present
Marianne Heiskell, DOE-Oak Ridge Offices (DOE-ORO)
John Owsley, Tennessee Department of Environment and Conservation (TDEC)
Sheree Black, SSAB Support Office
Pete Osborne, SSAB Support Office
Eight members of the public attended the meeting.
Cissy Perkins, DOE-ORO, gave a presentation on the DOE Environmental Management Integration (EMI) initiative (Attachment 1).
During the question and answer period, Mr. Gordon asked how long EMI had been functioning. Ms. Perkins replied that the Program Area Integration Teams (PAITs) were first formed in late fall 1998. Mr. Gordon asked if job cuts were part of projected savings and what percentage of Rod Nelson's time is spent on EMI. Ms. Perkins did not know, but she agreed to supply answers. Mr. Gordon asked for a "real-time" example of how EMI has saved money and if employees had been laid off as a consequence of those savings. Ms. Perkins replied that cost savings so far are unquantifiable because no opportunity has been taken to fruition. The Reindustrialization PAIT on which she had worked had a goal of sharing lessons learned with other sites, rather than cost savings goals. Ms. Perkins offered to investigate this question further.
Mr. Gibson asked if "focus areas" were still part of the EMI process. Ms. Perkins replied that focus areas are still "alive and well" and help formulate PAIT missions.
Ms. Nelson asked what stage the PAIT is in regarding natural attenuation, as it pertains to Oak Ridge sites. A natural attenuation workshop has just been held, said Ms. Perkins. She did not participate, so she was unable to relate results of the workshop, but she offered to get an answer to Ms. Nelson's question.
Mr. Dan Axelrod asked if the "$10B (short-term) and the $24B (over 70 years)" were based on the $230B projected for Oak Ridge program costs. Ms. Perkins answered "yes."
Ms. Susan Gawarecki, Local Oversight Committee (LOC) Executive Director, asked how the results of the Intersite Discussions have been integrated into the EMI process. Ms. Perkins replied that a survey has been done of stakeholder involvement in the EMI process, and she thought that survey would likely address this question. She offered to supply Ms. Gawarecki with survey results. Ms. Gawarecki mentioned that she hadn't heard anything about the Privatization Workshop, and she urged Ms. Perkins to involve stakeholders early on.
Deputy Designated Federal Official and Ex-Officio Comments
Ms. Marianne Heiskell, DOE-ORO, welcomed new Board members James Alexander, Robert Blaum, Robert Brown, Jeff Cange, Luther Gibson, and Darrell Srdoc (Mr. Alexander and Mr. Srdoc in absentia).
Carolyn Huntoon has been confirmed as Assistant Manager for Environmental Management; the swearing in will take place next week.
The Watts Bar Interagency Working Group question raised at the June Board meeting was forwarded to TDEC. Ms. Heiskell explained that although the working group was formed before signing of the Watts Bar Record of Decision (ROD), its existence was codified in the ROD, and its charter remains in effect. Chairmanship of the working group has been left with TDEC despite the fact that responsibility rests with DOE. John Owsley further explained that about a year ago "an entity" requested a permit to install a boat dock on Watts Bar Lake. The permit did not involve sediment disturbance; therefore, the working group was not convened. Ms. Heiskell reported that DOE chose to go further and take additional sediment samples from near the shoreline. Two interested stakeholders will be observers at the sampling.
DOE received a citizen's complaint about changing the time of the June Executive Committee meeting. Ms. Heiskell asked the Board to schedule meetings carefully and cancel them instead of rescheduling. All matters addressed at the Executive Committee meeting will be readdressed this evening, per Federal Advisory Committee Act (FACA) requirements.
Ms. Heiskell recommended the Board devote an hour of the August meeting to new member training.
Mr. Daniel Axelrod read and distributed a statement for the record (Attachment 2). Mr. Axelrod asked Ms. Heiskell to get an answer to his question of why the DOE-Headquarters budget projection of $25B differs from what he found in the 1996 Baseline Environmental Management Report.
Ms. Susan Gawarecki explained the function of the LOC to the new Board members, and she expressed the hope that together the LOC and the SSAB can help "bring DOE to a better, faster, cheaper level of cleanup."
Announcements and Other Board Business
The next Board meeting will be held August 4 at the Garden Plaza Hotel in Oak Ridge. The program will consist of reports from project team leaders on FY 1999 accomplishments and plans for FY 2000.
Actions of the June 26 Executive Committee meeting were added to the agenda for ratification.
Ms. Sigal distributed a draft agenda for the National SSAB Meeting on Stewardship (Attachment 3).
Mr. Kopp announced that the Board would participate in the Scarboro Fun In The Sun day, August 7, and he urged all Board members to take part.
Mr. Gibson offered a minor amendment to the June Board minutes: add "June 4" to the time given for the Air and Waste Management Association meeting.
Mr. Pardue offered an amendment to comments on the Record of Decision for Disposal of Oak Ridge Reservation CERCLA Waste, Oak Ridge, Tennessee (DOE/OR/01-1791&D1): Change last sentence of third bulleted item to read "Addressing this important issue in the Record of Decision to build the Bear Creek Valley Waste Disposal Facility is necessary to gain Board approval." The amendment was approved.
Ms. Traylor offered an amendment to comments on the Proposed Plan for Melton Valley Watershed (DOE/OR/01-1724&D3) to delete the last sentence of the comments. Ms. Rush offered an amendment: to change the last sentence of the comments to read "Completing the job requires approval of the Record of Decision as well as all the required remediation work." Both amendments were approved.
After discussion and general consensus that the Watershed Cleanup Team's scope of work had been completed, Chairman Pardue discharged the team.
Mr. Gordon asked that the Board's role in the Community Reuse Organization of East Tennessee (CROET) be discussed at the next Executive Committee meeting.
Ms. Rush expressed concern about ED-3, and Chairman Pardue asked Ms. Heiskell to have someone from DOE discuss the issue at the August Board meeting. Ms. Heiskell suggested asking for a written explanation, since the issue falls outside the DOE Environmental Management Program scope.
Mr. Washington read a draft letter he had written to Rod Nelson concerning utilization statistics (Attachment 4). The letter will go to the Executive Committee for consideration at its July meeting.
Motions and Recommendations
Ms. Traylor presented the motion to approve the Executive Committee action: "For the Executive Committee to not encourage the ORSSAB to become the FACA-chartered group for the Agency for Toxic Substances and Disease Registry but that the final decision would be left up to the Board." The motion was unanimously approved.
Ms. Traylor presented the motion to approve the Executive Committee action: "To approve the Board retreat to be held September 25, 1999, (1st choice) or September 18, 1999, (second choice). The date will be decided based on the availability of the Garden Plaza and Doug Sarno's schedule." The motion was unanimously approved.
Ms. Traylor presented the motion to approve the Executive Committee action: "To approve Randy Gordon's travel to the Transportation External Coordination Working Group meeting in Philadelphia, Pennsylvania, July 13-15, 1999, at an approximate cost of $712." The motion was unanimously approved.
Ms. Traylor presented the motion to approve the Executive Committee action: "To approve Lorene Sigal's travel to the Long-Term Stewardship Workshop in Grand Junction, Colorado, August 30-September 2, 1999, at an approximate cost of $2000." The motion was unanimously approved.
Ms. Traylor presented the motion to approve the Executive Committee action: "To approve travel by Bill Pardue, Lorene Sigal, and the new Chair to SSAB National Chairs meeting in Richland, Washington, September 19-24, 1999, at an approximate cost of $2000 each." The motion was unanimously approved.
Ms. Traylor presented the motion to approve the Executive Committee action: "To approve 120 additional hours for the Stewardship Special Project Team for the Stewardship Working Group." The motion was approved, 12 votes for, 1 against. Mr. Gordon cast the dissenting vote.
Ms. Traylor presented the motion to approve the amended minutes of the June 2, 1999, Board meeting. The motion was unanimously approved.
Mr. Peelle presented the motion to approve amended comments on the Record of Decision for Disposal of Oak Ridge Reservation CERCLA Waste, Oak Ridge, Tennessee (DOE/OR/01-1791&D1) (Attachment 5). The motion was unanimously approved.
Mr. Peelle presented the motion to approve amended comments on the Proposed Plan for Melton Valley Watershed (DOE/OR/01-1724&D3) (Attachment 6). The motion was unanimously approved.
Ms. Rush presented the motion to approve the minutes of the June 28, 1999, Executive Committee meeting (Attachment 7). Mr. Washington seconded. The motion was unanimously approved.
Ms. Rush moved to devote one hour of the August Board meeting to training. Mr. Washington seconded. The motion was unanimously approved.
Mr. Gordon presented the motion to approve Stakeholder Statements from the 1999 SSAB Transportation Workshop (Attachment 8). The motion was unanimously approved
Rikki Traylor, Secretary