Oak Ridge Reservation Environmental Management
Site Specific Advisory Board

Approved May 12, 1999, Meeting Minutes

The Oak Ridge Reservation Environmental Management Site Specific Advisory Board (ORREMSSAB) held its regularly scheduled monthly board meeting on Wednesday, May 12, 1999, at the Garden Plaza Hotel, Oak Ridge, beginning at 6:00 p.m.

Members Present

Joe Alexander
Jack Bowden
Donna Campbell
Fred Creswick
Steve Kopp
David Mosby
Bill Pardue, Chair
Bob Peelle, Vice-Chair
Pat Rush
Lorene Sigal
Rikki Traylor
Anne-Marie Wiest, ORHS Participant

Members Absent

Randy Gordon*
Demetra Nelson
Ken Parks
Charles Washington*

*Attending IT3 conference

Deputy Designated Federal Official and Ex-Officios Present

Connie Jones, U.S. Environmental Protection Agency (EPA) Region 4, standing in for Camilla Warren
Rod Nelson, Deputy Designated Federal Official
John Owsley, Tennessee Department of Environment and Conservation (TDEC)

Others Present

Sheree Black, SSAB Support Office
Chuck Jenkins, SSAB Support Office
Pete Osborne, SSAB Support Office
James D. Werner, DOE-Headquarters (DOE-HQ)

Ten members of the public attended the meeting.

Presentation

Mr. James D. Werner, DOE-HQ, spoke on stewardship (Attachment 1). Mr. Werner is the DOE-HQ point of contact for the Programmatic Environmental Impact Statement lawsuit settlement, which required DOE to develop a central Internet database and a study on long-term stewardship. According to Mr. Werner, more than 180 DOE sites will require long-term stewardship (Oak Ridge counts as only one site). Weldon Spring and Rocky Flats are very interested in stewardship because they're looking at closure sometime around 2001 and 2006, respectively. DOE-HQ is preparing a national study on stewardship that should be completed next spring or summer. The National Academy of Sciences is writing a report as well that should be out by the end of the year.

Ms. Sigal asked Mr. Werner to comment on the potential interest in stewardship issues of Leah Dever, the new DOE-Oak Ridge Offices (DOE-ORO) manager. Mr. Werner said Ms. Dever was well grounded in Environmental Management (EM) issues and the relationship between EM cleanup and stewardship. She has a strong background in science, as well, so he expects she'll be a strong proponent of the Spallation Neutron Source. Ms. Sigal suggested that a Secretarial policy on stewardship might be helpful to those working on stewardship initiatives, and she encouraged Mr. Werner to pursue such a policy statement.

Mr. Peelle asked if there were any sites that would end up in "really good shape" following cleanup. Mr. Werner said that if Mr. Peelle meant good enough for unrestricted use, about 20 sites should fall into that category, which is a very small percentage.

Mr. Daniel Axelrod, a local stakeholder, asked how much of the estimated $230B cleanup cost is related to commercial nuclear power plants (such as through production at the gaseous diffusion plants). Mr. Werner was unable to supply that number and offered to respond to Mr. Axelrod directly on the question.

Mr. Alfred Brooks, a member of the Citizens' Advisory Panel of the Local Oversight Committee (LOC), felt DOE-ORO was being inhibited in its stewardship efforts by the lack of clear guidance from and divergent attitudes at DOE-HQ, and he asked what freedom the local DOE office had to address stewardship. Mr. Werner responded that DOE-HQ has encouraged the local sites to start assessing their long-term stewardship needs and plans. Each site, however, has its own schedule.

Ms. Susan Gawarecki, LOC Executive Director, asked whether DOE-HQ had entered into a dialog with its legal department about stewardship issues. Mr. Werner said there hadn't been much dialog, but he has heard that setting up a stewardship trust fund shouldn't be a stumbling block. Who pays for it and how are issues that have not been addressed, but the idea has been given the "green light."

Deputy Designated Federal Official and Ex-Officio Comments

Mr. Rod Nelson, SSAB Deputy Designated Federal Official, informed the group that a letter had been sent to DOE-HQ about member reappointments, and he thanked members who would not be requesting reinstatement for their service. In response to a question from Chairman Pardue about a DOE-ORO EM reorganization, Mr. Nelson reported that some organizations had been consolidated. The watershed teams--Melton Valley, Bethel Valley, Bear Creek Valley, Upper East Fork Poplar Creek--were consolidated into Oak Ridge National Laboratory (ORNL) and a Y-12 teams. The reason for the change was because the former teams were very small, and some had more work than others. Cavanaugh Mims will lead the ORNL team, and Dave Adler will lead Y-12. The Environmental Services Group Suzy Riddle had led is now being managed by Bob Sleeman. Barbara Brower will lead the Program Integration Team; Clayton Gist will lead the Waste Management & Technical Integration Team; Les Price will serve as acting group leader for the Oak Ridge Reservation (ORR) Remediation Management Group; and Tim Noe has been promoted to lead the Facility Representatives Group.

In response to a question from Mr. Kopp about leasing authority at the East Tennessee Technology Park (ETTP), Ms. Jones reported that discussions were in progress at EPA regarding reindustrialization and leasing issues. She deferred further comment, offering to research the issue and report back to the Board. Mr. Owsley said in response to Mr. Kopp's question that a meeting had occurred several months ago between TDEC, EPA, DOE-HQ, and DOE-ORO at which a commitment was made to work more closely together on leasing and assessing facilities. A commitment was also made to undertake a pilot study on an existing lease negotiation; that study was to be discussed this month.

Public Comment

Mr. Luther Gibson reported that the Knoxville-Oak Ridge section of the American Institute of Chemical Engineers will sponsor a symposium on waste incineration, May 17 and 18. Mr. Gibson noted that he had contacted the principal of Dyllis Elementary, which is the school his child attends and which is within the 2-mile notification area of ETTP, to see if the school would be interested in hosting some sort of public outreach activity from the Board, either with the school staff or the Parent Teacher Organization. Since the school year is almost over, he offered to bring the subject up again next fall. Lastly, Mr. Gibson proposed a change to the April 7, 1999, meeting minutes. "Below detection limits" should be added to the end of the third sentence of his comments, he said.

Ms. Gawarecki expressed appreciation to Mr. Werner for taking the time to come to Oak Ridge and for meeting with LOC members in Washington in March. She asked DOE to be flexible in evaluating and accepting stakeholder's wishes regarding stewardship activities, and she urged the Board to keep stewardship as one of its main interests. She offered LOC support to DOE-ORO for any actions it takes as "the first in its peer group" regarding stewardship. Ms. Gawarecki encouraged the SSAB Public Outreach Team to help get stakeholders to participate in the June public meeting on the Melton Valley proposed plan, which she called "one of the most significant steps forward for cleaning up the reservation." On the EM budget, she asked the Board to send recommendations to elected officials and DOE-HQ about keeping funding levels up.

Mr. Daniel Axelrod called the Board's attention to a color map in the new Paths to Closure document depicting end uses of the ORR. He suggested listing the watersheds by number, including Roane County in the map, and using the map as a keystone to Public Outreach Team informational efforts. He suggested the Stewardship Working Group and Public Outreach Team work together on making presentations to local high schools.

Announcements and Other Board Business

The next Board meeting will be held June 2 at the Garden Plaza Hotel in Oak Ridge. Dr. Solomon Pollard, EPA Region 4, will discuss the Toxic Release Inventory Geographic Information Survey data developed by EPA for the ORR.

Chairman Pardue welcomed Anne-Marie Wiest, who was recently named as a student participant on the Board. He asked the Board Process Team to define a training program for her and other new members.

Board members were asked to send comments on the 1997 ORR Annual Site Environmental Report to the SSAB Support Office by May 17 for compilation. An ad hoc committee was formed (Bob Peelle and Bill Pardue), and a meeting was set for May 18, 3:00 p.m., to discuss the comments.

Comments on Paths To Closure are due to DOE on June 4. The Budget & Prioritization will discuss the document at its May meeting. Board members were asked to send comments on the document to the SSAB Support Office by May 24 for compilation. The comments will go out in the Board notebooks and be voted on at the June 2 meeting.

Three members of the Nevada Test Site Community Advisory Board will be visiting the ORR on May 19, and Chairman Pardue asked Board members to join activities associated with the visit.

Ms. Sigal reported that the Citizens Advisory Board of the Idaho National Engineering and Environmental Laboratory had invited her to address their board (at their expense) about stewardship.

Fernald Transportation Workshop attendees should attend a special meeting about the workshop on Monday, May 17, 4:30 p.m., at the Information Resource Center.

Mr. Kopp called for volunteers to staff the ORREMSSAB booth at the Tennessee Technology Summit on June 2-3. Members interested in signing up should contact the SSAB Support Office.

During approval of the April 7, 1999, Board meeting minutes, Mr. Pardue asked Ms. Johnson to check the status of Jon Johnston's commitment at the April 7 Board meeting to follow up on a recent letter expressing EPA's concern about temporarily setting aside material from the Boneyard/Burnyard. Mr. Peelle questioned the accuracy of the minutes concerning Katy Kates response to his question about ED-1. Support staff will contact Ms. Kates to clarify her response.

Motions and Recommendations

M(1)5/12/99.1
Ms. Traylor presented the motion to approve the amended minutes of the April 7, 1999, Board meeting. Mr. Kopp seconded the motion. The motion was unanimously approved.

M5/12/99.2
Ms. Traylor presented the motion to approve amendment of the Board's Mission Statement. Ms. Rush offered an amendment to the motion to add the words "in Oak Ridge" to the first sentence. The amendment failed to carry, 1 vote for (Ms. Rush), 10 votes against. Mr. Kopp offered an amendment to add the words "including local governments" to the last sentence. The amendment was approved, 10 votes for, 1 vote against (Mr. Creswick). The amended motion was unanimously approved. (See Attachment 2 for Mission Statement and Bylaws)

M5/12/99.3
Ms. Traylor presented the motion to approve amendment of Article I of the Board's Bylaws. The motion was unanimously approved.

M5/12/99.4-6
Ms. Traylor presented the motions to approve amendment of Articles II.A, II.B.1, and II.B.2 of the Board's Bylaws. The motions were unanimously approved.

M5/12/99.7
Ms. Traylor presented the motion to approve amendment of Article II.B.3 of the Board's Bylaws. Ms. Rush presented an amendment to the motion to add the words "local government representation" to Article II.B.3.b. The amendment failed to carry, 4 votes for (Campbell, Creswick, Pardue, Rush), 7 votes against. Mr. Pardue presented an amendment to the motion to delete the words "and with respect to" from Article II.B.3.b. The amendment was unanimously approved. The amended motion was unanimously approved.

M5/12/99.8-9
Ms. Traylor presented the motions to approve amendment of Articles II.C and II.D of the Board's Bylaws. The motions were unanimously approved.

M5/12/99.10
Ms. Traylor presented the motion to approve amendment of Article III.A of the Board's Bylaws. Mr. Kopp presented two amendments to the motion: (1) add the word "voting" to Article III.A.1 and (2) add the words "and one nonvoting student member" to Article III.A.3. The amendments were unanimously approved. The amended motion was unanimously approved.

M5/12/99.11
Ms. Traylor presented the motion to approve amendment of Article III.B of the Board's Bylaws. The motion was unanimously approved.

M5/12/99.12
Ms. Traylor presented the motion to approve amendment of Article III.C of the Board's Bylaws. Mr. Mosby presented an amendment to the motion to add the words "including local governments" to Article III.C.1. The amendment was unanimously approved. Mr. Peelle presented an amendment to the motion to delete the words "and with respect to" from Article III.C.2. The amendment was unanimously approved. The amended motion was unanimously approved.

M5/12/99.13-14
Ms. Traylor presented the motions to approve amendment of Article III.D and the preamble to Article IV of the Board's Bylaws. The motions were unanimously approved.

M5/12/99.15
Ms. Traylor presented the motion to approve amendment of Article IV.A of the Board's Bylaws. Mr. Pardue presented an amendment to the motion to delete Article IV.A.2. The amendment was unanimously approved. The amended motion was unanimously approved.

M5/12/99.16-30
Ms. Traylor presented the motions to approve amendment of the following articles of the Board's Bylaws: IV.C, IV.D, V.A, V.D, V.E, V.F, V.G, VI.B, VI.C, VI.D, VII.A, VII.B, VII.C, VII.D, and VIII. The motions were unanimously approved.

M5/12/99.31
Ms. Traylor presented the motion to approve amendment of Article IX.A of the Board's Bylaws. Ms. Traylor presented two amendments to the motion: (1) delete the word "business" and (2) change the words "a quorum" to "those present and voting." The amendments were unanimously approved. The amended motion was unanimously approved.

M5/12/99.32
Ms. Traylor presented the motion to approve amendment of Article IX.B of the Board's Bylaws. The motion was unanimously approved.

M5/12/99.33
Mr. Pardue presented the motion to approve the letter to DOE-ORO concerning the "Site-Wide Environmental Impact Statement for Modernization of the Oak Ridge Y-12 Plant." Mr. Mosby presented an amendment to the motion to change ORREMSSAB to ORSSAB in the letter. The amended motion was unanimously approved. (Attachment 3).

M5/12/99.34
Mr. Pardue presented the motion to approve the letter to EPA concerning the agency's offer of support for the Board. Mr. Peelle presented an amendment to the motion to change ORREMSSAB to ORSSAB in the letter. The amended motion was unanimously approved. (Attachment 4)

Respectfully submitted,

Rikki Traylor, Secretary

RRT/plo

Attachments (4)

1 Motion

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